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CT1483 Letter Distribution and Installation

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Tender

18 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The City of Edinburgh Council is seeking a supplier for two related print-services activities in Edinburgh: distributing door-drop mailings and installing and removing lamppost wraps. This is a delivery and field-operations service rather than print production itself. The requirement is managed by the Council’s Print Services team and covers the full operational support needed for these activities. Suppliers may therefore be relevant if they provide reliable local or regional distribution networks, teams able to carry out street-level installations and removals, and the management arrangements needed to coordinate both services. The work is categorised as services, including postal distribution, mail delivery and related support.

The process has reached tender: the Council invited offers through an open procedure, with electronic submission in English. The tender deadline and bid opening were set for 17 September 2026 at 12:00. The contract is a single lot valued at GBP 180,000 and is planned for 2,160 days, up to six years in total: an initial four years followed, at the Council’s discretion, by two possible one-year extensions. The tender uses a no-variants policy. Selection covers economic and financial standing, technical and professional ability, health and safety, environmental management and climate-change response. Requirements include general annual turnover of GBP 60,000 in each of the last two financial years, GBP 5 million employers’ liability and GBP 5 million public liability insurance, and a current ratio above 1.10 for the current and prior years. The opportunity is expected to be advertised again in the first quarter of 2030, or the first quarter of 2032 if extensions are used.

This opportunity suits an established mailing, distribution, outdoor advertising, street-furniture or campaign-support business able to combine door-drop delivery with practical installation work. Suppliers need the operational capacity to plan and complete repeated distribution rounds across Edinburgh, deploy installation teams safely, remove lamppost wraps, and manage performance against contractual key performance indicators. Businesses using subcontractors must include prompt-payment terms and a payment-difficulties contact throughout their supply chain. Directly involved employees, agency workers and subcontractors must receive at least the Real Living Wage. Organisations with more than five employees need a senior-approved, regularly reviewed health and safety policy. Bidders also need evidence of action on climate-change awareness and emissions reduction, plus the financial resilience and insurance cover needed for a sizeable, multi-year service.

How relevant is this notice?

Notice Information

Notice Title

CT1483 Letter Distribution and Installation

Notice Description

The City of Edinburgh Council Print Services team wishes to appoint a supplier to support with two key areas of work: - The distribution of 'door drop' mailings; and - The installation and removal of lamppost wraps.

Lot Information

Lot 1

The City of Edinburgh Council Print Services team wishes to appoint a supplier to support two key areas of work: - The distribution of 'door drop' mailings; and - The installation and removal of lamppost wraps.. This is a multi-year opportunity. Please refer to the tender documentation for further information.

Renewal: The proposed contract will run for up to six years. This will consist of an initial four year period with the option to extend for up to two additional one-year periods (4+1+1). Any extension is undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826170
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562550
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64112000 - Postal services related to letters

64121100 - Mail delivery services

79571000 - Mailing services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
17 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
It is envisaged that this contract opportunity will be advertised in the first quarter of 2032 if the extension options are utilised, otherwise in the first quarter of 2030.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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