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Archival Boxboard

National Library of Scotland

This public procurement record has 2 releases in its history.

Award

08 Jul 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

01 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland, in partnership with the National Records of Scotland, recently completed a procurement process for a contract involving the supply and delivery of archival boxboard, tailored for housing valuable collection materials. This initiative was led by the National Library of Scotland, located in Edinburgh, with the procurement focusing on ensuring compliance with ISO 16245:2009 and BS 4971:2017 standards. The tender, part of the "Recreation, culture and religion" industry category, required delivery to Edinburgh's Sighthill and involved a budget of £577,000. The open procurement process culminated in an award on 3 July 2026, following an online submission process that ended on 4 May 2026.

This tender presents significant opportunities for businesses specialising in archival materials, packaging, and conservation services. Companies with capabilities in producing precise and durable boxboard, particularly those adept with KasemakeCAD box making machines, would find this contract beneficial due to its technical demands and recurring nature. SME suppliers, like the winning bidder KLUG-CONSERVATION from Germany, particularly stand to gain as the competitive tender favoured quality over price, providing a fertile ground for businesses able to meet the stringent technical and preservation standards required in this sector.

How relevant is this notice?

Notice Information

Notice Title

Archival Boxboard

Notice Description

The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the contract includes the uplift of pallets and boxboard off-cuts.

Lot Information

Lot 1

The National Library of Scotland and National Records of Scotland jointly procured a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). Lead tendering organisation was the National Library. Tender evaluation was carried out jointly between both organisations, and included the assessment of sample materials from all tenderers.

Renewal: 2x 24 months depending on performance, requirement, and budget availability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827207
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22992000 - Hand-made paper or paperboard

22993100 - Photosensitive paper or paperboard

22993200 - Heat-sensitive paper or paperboard

22993300 - Thermographic paper or paperboard

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£577,000 £500K-£1M

Notice Dates

Publication Date
8 Jul 20263 months ago
Submission Deadline
4 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Additional Buyers

National Records of Scotland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

KLUG-CONSERVATION, Walter Klug GmbH & Co. KG

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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