Notice Information
Notice Title
Archival Boxboard
Notice Description
The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the contract includes the uplift of pallets and boxboard off-cuts.
Lot Information
Lot 1
The National Library of Scotland and National Records of Scotland jointly procured a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). Lead tendering organisation was the National Library. Tender evaluation was carried out jointly between both organisations, and included the assessment of sample materials from all tenderers.
Renewal: 2x 24 months depending on performance, requirement, and budget availability.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000827207
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
22992000 - Hand-made paper or paperboard
22993100 - Photosensitive paper or paperboard
22993200 - Heat-sensitive paper or paperboard
22993300 - Thermographic paper or paperboard
Notice Value(s)
- Tender Value
- £480,000 £100K-£500K
- Lots Value
- £480,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £577,000 £500K-£1M
Notice Dates
- Publication Date
- 8 Jul 20264 weeks ago
- Submission Deadline
- 4 May 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Jul 20261 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL LIBRARY OF SCOTLAND
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1EW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh North and Leith
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=3
1st April 2026 - Requirements Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=4
1st April 2026 - Request for Additional Information (unscored) - Tenderers to fill in -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=5
1st April 2026 - Quality Response Document - Tenderers to fill in -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=6
1st April 2026 - Pricing Schedule - Tenderers to fill in -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=7
1st April 2026 - Terms & Conditions - wording marked in yellow to be updated at contract award stage -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=1
1st April 2026 - Invitation to Tender Cover Letter - please read before submitting your tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=2
1st April 2026 - ITT Annex B - Tenderers to fill in -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553067
Archival Boxboard - The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the procuring Organisations require the uplift of pallets and boxboard off-cuts. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690
Archival Boxboard - The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the contract includes the uplift of pallets and boxboard off-cuts.
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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