Planning

Provision of an HR and People Systems Platform

HANOVER (SCOTLAND) HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Planning

01 Apr 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Hanover (Scotland) Housing Association Ltd, located in Edinburgh, is currently in the planning stage for a public procurement process titled "Provision of an HR and People Systems Platform." This initiative falls under the industry category of Housing and community amenities and aims to transform their HR capabilities with integrated solutions for Core HR, Payroll, Learning Management, and more. The procurement is in the planning stage, with market engagement opportunities provided to shape the forthcoming tender. Key deadlines include the implementation of the Core HR solution by 31 October 2026, with a structured demonstration programme involving shortlisted suppliers scheduled between 27 April 2026 and 8 May 2026. The contract value is estimated at £250,000.

This tender represents a significant opportunity for businesses specialising in HR and People Systems, especially those that can provide integrated or modular solutions suited to organisations in housing and community amenities. Suppliers should possess experience in implementing HR systems within comparable sectors such as housing, social care, or the broader public sector. The process invites proposals that can drive operational changes and measurable efficiencies, making it ideal for firms ready to engage in structured demonstrations and deliver innovative solutions within tight timelines. The potential for business growth lies in establishing a long-term relationship with a reputable buyer, Hanover Housing Association, ensuring continuity and expansion of service offerings in the competitive landscape of HR systems management.

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Notice Information

Notice Title

Provision of an HR and People Systems Platform

Notice Description

Hanover Housing Association is seeking to engage the market prior to a formal procurement for an HR and People Systems platform. The procurement may encompass Core HR, Payroll, Learning Management, Applicant Tracking and associated modules, either as a single integrated solution or a combination of products. This notice invites supplier engagement to inform the scope and structure of the forthcoming procurement.

Lot Information

Lot 1

Hanover Housing Association is undertaking a programme of HR and People Systems transformation and is conducting this market engagement to understand the range of solutions available. Hanover currently operates a number of separate systems and manual processes to support its HR, payroll, recruitment and learning functions. The purpose of this Prior Information Notice is to understand what the market is able to offer -- individually and in combination -- across the following functional areas, and to explore the trade-offs between integrated single-platform solutions and best-of-breed combinations. Core HR (Required -- Implementation by 31 October 2026) Hanover's current HR system is due to be decommissioned and a replacement Core HR solution must be in place by 31 October 2026. This is a firm deadline. Hanover is seeking to understand market capability across the full range of Core HR functionality, including but not limited to: Employee Records and Data Management Centralised, auditable employee records covering personal details, employment history, contractual information, pay and grading, and document storage. The ability to maintain accurate organisational structures including multiple reporting lines, departments and cost centre allocations. Leave and Absence Management Management of all leave types including annual leave, sickness absence, maternity, paternity and other statutory leave. Integration with timesheets, overtime recording and flexi-time arrangements. Automated accruals, carry-over rules and manager approval workflows. HR Case Management End-to-end management of employee relations cases including disciplinaries, grievances, capability processes and investigations. Structured workflows, letter and document generation, case tracking and audit trails. Hanover is also interested in whether performance management -- as a process driven by forms and workflows -- could be accommodated within this module rather than as a standalone function. Employee Self-Service and Manager Self-Service A modern, intuitive self-service portal accessible via mobile devices, enabling employees to view and update personal information, submit and track leave requests, access payslips and documents, and engage with HR processes without manual intervention. Manager self-service should support approval workflows, team visibility and basic reporting. Reporting and Analytics Standard and configurable reporting across all HR data, including headcount, turnover, absence and equality monitoring. Dashboard views for HR teams and managers, with the ability to export data for use in wider organisational reporting. Compliance and Policy Management Support for statutory compliance requirements including GDPR-compliant data handling, equal opportunities monitoring, and audit logging. Configurable policy acknowledgement and document sign-off workflows. Organisational Design Visibility of organisational structure, headcount planning at a basic level, and the ability to model or represent changes to structure. This links to the Advanced HR requirement for post and establishment management. Onboarding and Offboarding Structured workflows to support the full employee lifecycle from pre-employment through to leaver processing, including right to work checks, document collection, task assignment and system access coordination.. The service will operate within a framework of continuous improvement with which the service provider will be required to engage; bringing innovation, sharing ideas, and implementing improvement measures to increase operational effectiveness/efficiency and drive out waste.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828251
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553032
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

48613000 - Electronic data management (EDM)

72212450 - Time accounting or human resources software development services

72322000 - Data management services

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20263 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 20263 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HANOVER (SCOTLAND) HOUSING ASSOCIATION LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4NS
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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