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Sprinkler Servicing, Maintenance and Repairs

Fife Council

This public procurement record has 2 releases in its history.

Tender

13 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

23 Apr 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Fife Council is procuring a sprinkler servicing, maintenance and repair framework for properties in Fife. The requirement covers inspection, servicing, planned maintenance and repairs to sprinkler systems, with separate provision for non-domestic and domestic settings. Suppliers can compete for Lot 1, covering non-domestic sprinkler services, Lot 2, covering domestic sprinkler services, or both. The procurement is for services rather than equipment supply or construction works. Fife Council is the public sector buyer and the framework is intended to support its property and housing-related requirements across the Fife area. Relevant work includes sprinkler system maintenance, testing, fault response and repair delivered at council premises and domestic properties.

The process has reached tender: Fife Council invited offers through an open procedure, with electronic submission. The tender deadline set by the buyer was 14 September 2026 at 12:00. Both lots have a contract period from 1 December 2026 to 30 November 2030. The estimated total procurement value is GBP 624,000, and the stated average annual spend across both lots is GBP 161,000. This is a framework agreement with up to three participants, and suppliers may bid for both lots. Offers will be evaluated on quality and price, weighted 40% and 60% respectively. Variants are not permitted. The contract includes electronic payment and ordering, and electronic invoicing is allowed.

This opportunity suits specialist fire-protection and sprinkler contractors able to service, maintain and repair systems in both domestic and non-domestic environments. Suppliers should have demonstrable relevant experience for the lot or lots pursued and be able to provide evidence through the required experience schedules. The tender also calls for confirmation of sprinkler-related accreditation and competency, so firms with appropriately accredited personnel and established technical assurance processes are well placed. Contractors must identify the names and qualifications of staff assigned to the work, indicating a need for a suitably trained delivery team. The framework format favours businesses with the operational capacity to manage recurring inspection, maintenance and responsive repair workloads across Fife, either directly or through a compliant delivery network.

How relevant is this notice?

Notice Information

Notice Title

Sprinkler Servicing, Maintenance and Repairs

Notice Description

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots: Lot 1 - Non-Domestic - Sprinkler Service, Maintenance and Repair Lot 2 - Domestic - Sprinkler Service, Maintenance and Repair The average annual spend across both Lots is GBP 161,000.

Lot Information

Lot 1 - Non-Domestic - Sprinkler Service, Maintenance and Repair

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots: Lot 1 - Non-Domestic - Sprinkler Service, Maintenance and Repair Lot 2 - Domestic - Sprinkler Service, Maintenance and Repair The average annual spend across both Lots is GBP 156,000.

Lot 2 - Domestic - Sprinkler Service, Maintenance and Repair

Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots: Lot 1 - Non-Domestic - Sprinkler Service, Maintenance and Repair Lot 2 - Domestic - Sprinkler Service, Maintenance and Repair The average annual spend across both Lots is GBP 156,000.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000830266
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562279
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45343230 - Sprinkler systems installation work

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£624,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20262 weeks ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
21 May 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
March 2030

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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