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ELC-26-0761

East Lothian Council

This public procurement record has 1 release in its history.

Tender

22 Jul 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Lothian Council is seeking a contractor for planned and reactive maintenance of heating and fuel systems in its non-domestic properties. The service covers annual inspections, servicing, testing, repairs and maintenance for natural gas, oil and LPG installations. Work will be delivered across Musselburgh, Prestonpans, Tranent, Haddington, North Berwick and Dunbar, together with smaller villages and hamlets from Humbie to Innerwick. This is a facilities and building-services maintenance opportunity, including gas, oil-fired and LPG systems (CPV 50720000). Scotland Excel is supporting the tender process on the council’s behalf but will not hold or manage the resulting contract. Electronic ordering and payment arrangements will apply, with electronic invoicing permitted.

The procurement has reached tender: the buyer invited offers through a two-stage restricted procedure. The first stage uses a Single Procurement Document to select a limited number of candidates; at least five candidates are to proceed to the second stage. Applications were due electronically in English by 17 August 2026 at 12:00. Invitations to the second stage were scheduled for 26 October 2026. The contract is expected to start around 31 December 2026 and run for three years from acceptance, with one possible one-year extension. Its estimated value is £600,000 excluding any further detail on pricing. Selection covers suitability, economic and technical requirements. Bidders must provide four relevant examples from the past five years, and variants are not allowed.

This opportunity suits established mechanical and building-services contractors able to deliver planned inspections and responsive repairs across a dispersed portfolio of public buildings. Applicants must be members of the Building & Engineering Services Association, registered with the Gas Safe Register and members of OFTEC for oil-fired work. PVG checks are required for operatives, management staff and subcontractors working where children and protected adults may be present. Suppliers must have, or be able to commit to obtaining, the required employers’ and public-liability insurance and demonstrate financial health. Relevant recent experience must be evidenced through four completed works examples. Shortlisted suppliers will also need to support community benefits, potentially including school links, work experience, training, apprenticeships, community projects and carbon-reduction or sustainability outcomes.

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Notice Information

Notice Title

ELC-26-0761

Notice Description

East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria.

Lot Information

Lot 1

East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria.. Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834953
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560653
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45232141 - Heating works

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

45333200 - Gas meter installation work

50000000 - Repair and maintenance services

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50700000 - Repair and maintenance services of building installations

50720000 - Repair and maintenance services of central heating

50800000 - Miscellaneous repair and maintenance services

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
17 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
It is anticipated that a new procurement process will be undertaken upon expiry of the current contract term, subject to ongoing service requirements. The subsequent contract notice is expected to be published approximately 6–12 months prior to the end of the contract, in line with procurement planning and approval processes at that time.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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