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Grounds Maintenance System RFI

FIFE COUNCIL

This public procurement record has 1 release in its history.

Planning

13 Jul 2026 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

This procurement process, initiated by Fife Council located in Glenrothes, UKM72, pertains to a Request for Information (RFI) for a Grounds Maintenance System. Classified under goods in the industry category, this planned tender aims to explore alternatives for the council's current system used in grounds maintenance, particularly solutions improving operational delivery, financial management, and performance monitoring. The procurement process is at the planning stage, with a future notice date set for 19th October 2026. Interested parties must respond by 7th August 2026, submitting responses via email to the council. The procurement is subject to the rules of the Agreement on Government Procurement (GPA), and the tender follows the legal basis of EU Directive 2014/24/EU, CPV code 48000000 for software packages and information systems.

This tender offers substantial opportunities for businesses specialising in software solutions tailored to grounds maintenance, operational management, or IT solutions for public services. Companies with expertise in developing mobile-friendly applications, enhancing system integrations, and optimising reporting functionalities would ideally be positioned to provide innovative solutions to Fife Council’s outlined challenges. The RFI offers suppliers the opportunity to contribute to shaping future procurement requirements, thereby allowing for initial engagement and fostering potential long-term partnerships with a prominent regional authority. Engaging with this RFI could support businesses in expanding their portfolios within the public sector, particularly in Scotland.

How relevant is this notice?

Notice Information

Notice Title

Grounds Maintenance System RFI

Notice Description

Grounds Maintenance System RFI

Lot Information

Lot 1

Fife Council is seeking to understand the market for modern Grounds Maintenance Solutions capable of supporting operational delivery, financial management, and performance monitoring. The existing system used within the Grounds Maintenance Service presents a number of challenges, including limited mobile functionality, reliance on manual processes, and constraints in reporting and system integration. The Grounds Maintenance Service has been using its current back-office system for a number of years to support key activities such as scheduling, asset management, and billing. The Council is therefore seeking input from suppliers to help inform its future requirements and shape a potential procurement approach. The Council is now seeking to explore alternative solutions available within the market that may better meet its current and future Grounds Maintenance requirements. A list of high-level requirements has been developed in collaboration with the service and the Council's IT Service. Potential Suppliers are invited to review these requirements and provide information on solutions that may be capable of meeting the Council's needs. The requirements identified by the Grounds Maintenance Service and IT Service are set out below. We would welcome responses from suppliers to support the Council in developing its understanding of the market and informing this Request for Information exercise.. This is a request for Information only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000836925
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559973
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20263 days ago
Submission Deadline
Not specified
Future Notice Date
19 Oct 20264 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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