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West Lothian Council Bus Shelter Advertising

West Lothian Council

This public procurement record has 1 release in its history.

Planning

24 Jul 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

West Lothian Council is preparing a future partnership for advertising at bus shelters across its council estate in West Lothian. The service will combine outdoor advertising with the provision and upkeep of bus shelters. The expected scope includes installing, managing, cleaning, maintaining, repairing and upgrading shelters, as well as managing all bus shelter advertising. This is a service procurement for an advertising partner rather than a straightforward advertising-space purchase: suppliers would be expected to support the council’s shelter infrastructure as well as deliver advertising activity. The council has identified its full estate of bus shelters, including shelters with and without advertising, to support development of the future requirement. The main classification is outdoor advertising services (CPV 79341200).

This procurement is at the planning stage. West Lothian Council intends to use supplier engagement to shape the content and structure of a future tender; it has not yet issued an invitation to tender. The council intends to hold a supplier engagement event via Microsoft Teams, with the date and time to be agreed. It expects the next notice to be published on 5 October 2026. The estimated procurement value is £10,000 excluding any later changes to the requirement. The planned arrangement is a single scope covering advertising, shelter provision and shelter maintenance across West Lothian Council assets. The process is covered by the Government Procurement Agreement and is based on the 2014 EU public procurement directive. Suppliers interested in helping shape the requirement should prepare for the planned engagement activity rather than submit a bid.

The future requirement is likely to suit outdoor advertising operators, bus shelter manufacturers or facilities-management businesses, including consortia combining these capabilities. Relevant suppliers should be able to sell, install and manage advertising at public transport sites while also providing practical asset services. The council is looking for capability across shelter provision, cleaning, routine and reactive maintenance, repairs, upgrades and ongoing management, alongside advertising operations. Experience managing a distributed estate of shelters or other public-facing street furniture would be useful, particularly where work must be coordinated across multiple locations. Businesses able to offer an integrated service, maintain shelters to a consistent standard and manage advertising inventory should monitor the procurement’s development and consider contributing commercially informed views during supplier engagement.

How relevant is this notice?

Notice Information

Notice Title

West Lothian Council Bus Shelter Advertising

Notice Description

West Lothian Council is looking to engage with outdoor advertising suppliers to inform the direction and content of a future tender for an advertising partner, which will include: - Bus shelter advertising - Bus shelter provision and maintenance

Lot Information

Lot 1

West Lothian Council is looking to engage with interested parties to obtain their views on the potential content and structure of the future advertising partnership. This will include bus shelter advertising alongside provision and maintenance of said shelters at locations throughout West Lothian within the West Lothian Council estate. West Lothian Council would like to engage with interested parties regarding the installation, maintenance and management of all bus shelter advertising across Council assets. In addition to manage the cleaning, installation, maintenance, repair and upgrade of those shelters.. It is intended to hold a Supplier Engagement Event via MS Teams. The date and time are to be agreed. An invitation will be issued via email. Please email propertymanagement@westlothian.gov.uk to advise if you wish to attend, with WLC Bus Shelter Advertising as the subject.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838314
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560911
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22462000 - Advertising material

44212321 - Bus shelters

79340000 - Advertising and marketing services

79341000 - Advertising services

79341200 - Advertising management services

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
5 Oct 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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