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Building Maintenance Services (Mechanical and Electrical)

Scottish Parliamentary Corporate Body

This public procurement record has 2 releases in its history.

TenderUpdate

01 Sep 2026 at 01:00

OJEU - F14 - Corrigendum
Tender

07 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body is seeking a contractor for mechanical, electrical and building maintenance services at the Scottish Parliament Building in Holyrood, Edinburgh. The scope covers planned and reactive maintenance, building fabric, fixed assets, controls and equipment, statutory compliance, asset management, minor works, work requests and project orders. Services include maintenance of mechanical and electrical systems, plumbing, drainage, emergency lighting, ventilation, fire and hydrant systems, water treatment, doors, windows, flooring, signage, fencing, security installations and fixed wiring. The contractor will also provide energy and building environmental management, environmental management, drawings and plans, records, CAFM administration, subcontractor management and 24-hour, 365-day on-site call-out cover. A full-time on-site team, administrative support and out-of-hours resilience are required. Transfer of Undertakings (Protection of Employment) Regulations 2006 apply.

The buyer has reached the tender stage and invited offers through an open procedure, with electronic submission. The tender deadline, as amended to give bidders additional time, is 16 October 2026 at 12:00 UTC; tenders are scheduled to be opened at the same time. The initial contract period is 1,800 days, with an option for the client to extend the service period by a further 60 months. The procurement is for one lot and has a recurring requirement. Evaluation gives 60 points to technical quality and 30 to price. The selection process is pass/fail for the SPD and includes financial standing, insurance, technical qualifications, management standards, cyber security and other requirements. English is the submission language.

This opportunity suits established facilities-management, building-services or multi-disciplinary maintenance contractors able to operate a substantial, continuously staffed site service. Bidders need capacity for planned maintenance, emergency response, statutory testing, minor works, project delivery, asset records and subcontractor management across mechanical, electrical and fabric disciplines. The required technical credentials include Gas Safe registration and F-Gas company certification where applicable, plus managerial qualifications for high-voltage authorised-person work, low-voltage electrical work and water management. The contractor must hold ISO 14001 or equivalent environmental certification or EMAS, ISO 9001 or equivalent quality certification, and ISO 45001 or equivalent health-and-safety certification or SSIP membership. Cyber Essentials Plus or equivalent is mandatory, alongside a Supplier Cyber Assurance Questionnaire. Strong financial standing and extensive insurance cover are also required.

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Notice Information

Notice Title

Building Maintenance Services (Mechanical and Electrical)

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh. This Contract is for the planning, management and delivery of the following at the Scottish Parliament building: - PPM - Reactive Maintenance - Asset management - Statutory compliance - Work Request, Minor Work, and Project Order development - On-call service The Contractor is required to provide the service through a full-time on-site team with sufficient management, supervision and skilled labour, supported by specialist Subcontractors where required. The service must include the administrative support and out-of-hours resilience needed to maintain safe and continuous operation of the Scottish Parliament. The following is a list of services (not exhaustive) included in the contract scope: - Dedicated on-site team. - 24 hours, 365 days Onsite duty call out cover. - Maintenance/repair/replacement of fixed mechanical and electrical assets. - Maintenance/repair/replacement of plumbing and drainage installations. - Maintenance/repair/replacement of controls. - Maintenance/repair/replacement and planned frequency testing of emergency lighting. - Maintenance/repair/replacement and annual testing and inspection of lightning protection systems. - Inspection, maintenance repair, and testing of all mist extinguishing systems, all smoke and natural ventilation fixtures and fittings and all hydrant systems. - Annual PAT testing and microwave oven emission testing. - Inspection/maintenance/repair/replacement of ladders, kick stools trucks, trolleys, work equipment etc. - Maintenance/repair/replacement of windows including smoke/natural ventilation opening devices at low level. - Reactive maintenance/repair/replacement of white goods. - Water Treatment including operation and maintenance of ponds. - Maintenance/repair/replacement of internal floor finishes. - Maintenance/repair/replacement of internal and external doors. - Maintenance/repair/replacement of Fixed Assets, Furniture and Equipment. - Maintenance/repair/replacement of Signage. - Maintenance/ repair/replacement of Storm Water Drainage. - Maintenance/repair/replacement of General Fencing and Perimeter Security installations. - Electrical tests of fixed wiring installations throughout the building. - Duct, vent grill and trench duct heating cleaning. - Statutory and legislative testing of assets. - Attendance and preparation and reinstatement works as required. - Multi skilled person maintenance and repair duties as requested. - Energy and BEMs Management and Control. - Environmental management. - The management, design and delivery of Minor Works, Work Requests and Projects as may be requested by the SPCB. - Subcontractor management. - Recording of all work and administrative activities including time, costs and notes. - Updating existing or providing new drawings and plans showing changes to assets and infrastructure. - Managing tasks through client owned CAFM system and mobile apps.. Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.

Renewal: The Client may, at its sole discretion, extend the initial Service Period by a total of a further 60 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838565
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563531
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70332000 - Non-residential property services

71300000 - Engineering services

71314310 - Heating engineering services for buildings

71330000 - Miscellaneous engineering services

71333000 - Mechanical engineering services

71334000 - Mechanical and electrical engineering services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20263 days ago
Submission Deadline
1 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2036

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561864
    Building Maintenance Services (Mechanical and Electrical) - The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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