This public procurement record has 1 release in its history.

Tender

05 Aug 2026 at 00:00

Summary of the contracting process

Heriot-Watt University, situated in Edinburgh, is conducting an open tender process for the "Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls" at various university locations including its main campus and other significant buildings in Edinburgh and Galashiels. Categorised under the 'Education' industry, this service procurement opportunity is currently at the 'Tender' stage. The estimated contract value is £160,000 and the deadline for electronic submissions is set for 12:00 on 4th September 2026, with award announcements commencing on the same day. The procurement follows an open procedure and is facilitated via the Public Contracts Scotland platform.

This tender presents significant opportunities for businesses specialising in HVAC maintenance, particularly those experienced with diverse mechanical plant infrastructures. Suitable bidders should have necessary authorisations, such as memberships with BESA or REFCOM. The award criteria focus 65% on technical expertise and 35% on pricing competitiveness, emphasising the importance of quality service provision. SMEs and larger entities with a robust track record in building maintenance and mechanical systems could effectively leverage this opportunity to establish a lasting partnership with a leading academic institution. The potential for contract renewal further enhances the prospect for sustainable business growth.

How relevant is this notice?

Notice Title

Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

Notice Description

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.

Lot Information

Lot 1

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.

Renewal: The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University's requirements.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839254
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561654
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 2026Yesterday
Submission Deadline
4 Sep 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HERIOT-WATT UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICCARTON, EDINBURGH
Postcode
EH14 4AS
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561654
    Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls - The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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