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Loreburn Housing Association Maintenance & Repair of Sprinkler Systems

Loreburn Housing Association

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Loreburn Housing Association is seeking one contractor to provide scheduled maintenance and repair of existing domestic and residential fire sprinkler systems. The systems are installed across seven developments and serve approximately 103 individual properties or rooms, including plant rooms, communal areas and offices. The work will be delivered at sites in Annan, Dumfries, Castle Douglas, Kirkcudbright, Dalbeattie and Stranraer, with two sites in Dumfries. This is a fire-sprinkler inspection, maintenance and repair service, classified under CPV 50413200. The requirement covers existing installations rather than new system design or installation. The successful contractor will support sprinkler-system safety and ongoing operation across Loreburn Housing Association’s housing and community facilities.

The buyer invited offers through a restricted procedure: up to six candidates were to be invited to the second stage, with the invitation date set as 7 October 2026. Tenders were to be submitted electronically by 23 September 2026 at 12:00. The contract has an estimated value of £140,000, with an initial period of 720 days, approximately two years, and options for annual extensions of up to two further years at Loreburn Housing Association’s discretion. One lot covers the whole requirement, and variants are not allowed. Selection requires BAFSA membership or an equivalent industry body and UKAS-accredited third-party certification. Evaluation also considers technical competence, trained technicians and demonstrable experience of similar BS 9251 contracts. Bids must remain valid for 180 days.

This opportunity suits a specialist fire-sprinkler maintenance contractor with established residential and domestic-system expertise. Suitable suppliers need membership of the British Automatic Fire Sprinkler Association or an equivalent industry body, together with appropriate UKAS-accredited third-party certification such as FIRAS or LPCB for inspection, maintenance and repair to BS 9251. The contractor must be able to demonstrate competence against that standard, employ trained technicians and provide evidence of delivering similar contracts. The requirement is suited to a provider with the operational capacity to maintain installations across seven developments and multiple locations in Dumfries and Galloway, including communal and office areas as well as individual properties. Tenderers invited to the second stage must also complete Loreburn’s sustainability and community benefits template as part of their submission.

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Notice Information

Notice Title

Loreburn Housing Association Maintenance & Repair of Sprinkler Systems

Notice Description

The work will comprise the scheduled maintenance of existing sprinkler systems installed at 7nr different developments serving approximately 103nr individual properties/rooms and including plant rooms and communal areas/offices. The contract will be let for an initial 2-year period with the potential for further annual contract extensions, up to a maximum of two further years.

Lot Information

Lot 1

The client is seeking to contract with one contractor to provide the maintenance and repair of the existing sprinkler installations at the sites detailed elsewhere in this contract notice for an initial 2-year period and with the option to extend the contract on an annual basis thereafter, up to a maximum of two additional years.

Renewal: The client reserves the right to extend the contract on an annual basis up to a maximum of two further years. Any decision to extend the contract will be entirely at Loreburn Housing Association's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840941
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562968
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20263 days ago
Submission Deadline
23 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Earliest possible date for publication of a further notice is August 2028.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Loreburn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2JB
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562968
    Loreburn Housing Association Maintenance & Repair of Sprinkler Systems - The work will comprise the scheduled maintenance of existing sprinkler systems installed at 7nr different developments serving approximately 103nr individual properties/rooms and including plant rooms and communal areas/offices. The contract will be let for an initial 2-year period with the potential for further annual contract extensions, up to a maximum of two further years.

Open Contracting Data Standard (OCDS)

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