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Finance System Replacement

West Lothian Council

This public procurement record has 1 release in its history.

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16 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

West Lothian Council has procured a corporate financial management system, covering its general ledger, accounts payable and receivable, bank reconciliation, capital accounting and fixed assets. The requirement also includes Construction Industry Scheme and Making Tax Digital functionality. The supplier is responsible for providing, configuring, implementing, supporting and maintaining the system, including data migration, user training, software maintenance, disaster recovery and business continuity arrangements. The system must support the Council’s financial management, statutory accounting and reporting requirements, with integration to other Council business systems through standard interfaces and application programming interfaces where appropriate. The work is for West Lothian Council and is delivered in Livingston, at the Council’s administrative location. This is a combined technology supply, implementation and support requirement.

The procurement has been awarded and is complete. West Lothian Council used an open procedure, described as a direct award through the Government eMarketplace Vertical Application Solutions framework. One Advanced was selected as the supplier. The contract was signed on 31 August 2026 and has an active status. Its value is £2,707,485.44. There was one bid, submitted electronically, and none came from small or medium-sized enterprises. The requirement was treated as a single lot covering the financial system, implementation, configuration, support and maintenance services. The award relates to the Council’s corporate financial management system, including the required statutory accounting, reporting, tax, integration, training and continuity arrangements. The procurement is covered by the Government Procurement Agreement.

This award indicates demand from West Lothian Council for an established corporate finance platform rather than a standalone accounting package. A credible future competitor would need to provide the full financial management range: general ledger, payables, receivables, bank reconciliation, capital accounting and fixed assets, together with Construction Industry Scheme and Making Tax Digital capability. The supplier would also need practical delivery strength in configuration, implementation, data migration and user training, followed by reliable software support and maintenance. Experience integrating finance software with other public-sector business systems through standard interfaces and APIs would be important. Evidence of robust disaster recovery and business continuity arrangements would strengthen a supplier’s position, as would the capacity to support statutory accounting and reporting requirements for a local authority.

How relevant is this notice?

Notice Information

Notice Title

Finance System Replacement

Notice Description

The Council has awarded a contract for the provision and implementation of a corporate financial management system, including General Ledger, Accounts Payable, Accounts Receivable, Bank Reconciliation, Capital Accounting/Fixed Assets, Construction Industry Scheme (CIS) and Making Tax Digital (MTD) functionality.

Lot Information

Lot 1

The contract is for the provision, implementation, configuration, support and maintenance of a corporate financial management system for the Council. The solution provides core financial management functionality, including General Ledger, Accounts Payable, Accounts Receivable, Bank Reconciliation, Capital Accounting/Fixed Assets, Construction Industry Scheme (CIS) and Making Tax Digital (MTD) modules. The system supports the Council's financial management, statutory accounting and reporting requirements and includes integration with other Council business systems through standard interfaces and APIs where appropriate. The contract also includes associated implementation services, data migration, user training, software support, maintenance, disaster recovery and business continuity arrangements.. Direct Award - GCA Vertical Application Solutions framework via Government eMarketplace.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843112
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564602
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48441000 - Financial analysis software package

48443000 - Accounting software package

72261000 - Software support services

72263000 - Software implementation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,707,485 £1M-£10M

Notice Dates

Publication Date
16 Sep 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

OneAdvanced Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564602
    Finance System Replacement - The Council has awarded a contract for the provision and implementation of a corporate financial management system, including General Ledger, Accounts Payable, Accounts Receivable, Bank Reconciliation, Capital Accounting/Fixed Assets, Construction Industry Scheme (CIS) and Making Tax Digital (MTD) functionality.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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