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PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Public Health Scotland

This public procurement record has 1 release in its history.

Planning

23 Sep 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Public Health Scotland intends to buy storage, collation and distribution services for its public health campaign materials and publications, delivered across Scotland. The service covers two streams: fulfilling individual orders from the organisation’s publications catalogue, and assembling and distributing bespoke campaign materials to a supplied address list. Print contractors will deliver publications to the supplier’s warehouse. The supplier will also provide an online stock management system for the Authority’s Logistics Team, with live stock levels, downloadable movement history, advance receipt notifications, proof-of-delivery access where possible, and information on stock codes, orders leaving the warehouse and items for recycling. The work covers a varied flow of routine publication orders and campaign-specific distribution, supporting Public Health Scotland’s communications and public health activity.

This procurement is at the planning stage: Public Health Scotland has signalled its intention to procure, but there is no invitation to tender. It expects to publish a further notice on 30 November 2026, award the contract in April 2027 and begin the service on 1 June 2027. The planned contract is for two years, with an option to extend for a further two years. The estimated value is £1 million. The procurement is structured as one lot, covering publication fulfilment, campaign distribution and the stock management system. The buyer states that it runs around 25 campaigns and receives around 1,000 publication orders annually. The planned notice does not set out an evaluation basis or participation criteria.

This work is likely to suit suppliers with warehousing and fulfilment operations, reliable pick-and-pack processes, and the capacity to manage both individual publication orders and larger, address-led campaign distributions. Experience coordinating deliveries from print contractors and distributing printed materials across Scotland would be relevant. Suppliers should be able to provide an online stock system for the buyer’s logistics team, including real-time inventory visibility, downloadable audit trails, advance notices of incoming stock and access to delivery evidence. The system also needs to support visibility of stock codes, despatches in progress and stock marked for recycling. The anticipated workload combines recurring catalogue orders with roughly 25 campaign distributions a year, so firms should be equipped to handle both steady order fulfilment and campaign-specific collation. The buyer has not yet stated specific accreditation or experience thresholds.

How relevant is this notice?

Notice Information

Notice Title

PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Notice Description

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

Lot Information

Lot 1

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications, which can range from order fulfilment of stock publications to specific campaigns. On average, the Authority runs around 25 campaigns and receives around 1000 orders for publications per annum. Publications are delivered to the supplier by our Print contractors. The contract will be composed of two main elements: Element 1 is publication distribution - this involves picking, packing and delivery of individual single orders placed by clients from the PHS catalogue of publications. Element 2 is campaign distribution - this involves the collation and distribution of bespoke campaign materials to an address database provided. Online Reporting System The contractor will provide an online stock management system that the Authority's Logistics Team will require to have access to. The system should contain the following: Real time stock levels Historical reports on all movements of stock and ability to download The ability for the Authority to create pre-receipts or ASNs to give notification of stock deliveries into the warehouse The ability to view proof of deliveries for all orders where possible Access to miscellaneous information such as the stock line code, picked stock that is in the process of leaving the warehouse and the ability to notify of stock that is to be recycled.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843549
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565114
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565114
    PHS01627 Storage, Collation & Distribution of PHS Marketing Materials - Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

Open Contracting Data Standard (OCDS)

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