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Contract & Supplier Management Software

The Wheatley Housing Group Limited

This public procurement record has 1 release in its history.

Planning

24 Sep 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Wheatley Housing Group Limited is exploring a contract and supplier management software system and associated services for the Group and its subsidiaries. The intended system would bring contract and supplier management into one shared source of information. Its planned functionality includes supplier registration and onboarding, risk and compliance management, insurance and certification tracking, performance and KPI management, contract records and document storage, and alerts for contract expiry and renewal. It is also expected to support e-signatures, credit-checking integration, community-benefit tracking, ESG and sustainability assessments, reporting dashboards, workflow automation and commodity-focused spend analysis. The system is intended to connect with Microsoft 365, Power BI and Wheatley’s iPOS e-procurement system. The buyer is based in Glasgow.

This process is at the planning stage: Wheatley Group is undertaking market engagement to explore delivery options, rather than inviting bids. The buyer expects to publish a future notice on 15 March 2027; this is an indicative date, not a bid deadline. The planned procurement is for services and covers a single lot. The intended procedure and contract value have not been established in the information available at this stage. The market engagement is intended to inform the buyer’s options for the software system and associated services.

The work is likely to suit software providers able to supply and support an integrated contract and supplier management platform for a housing group and its subsidiaries. Suppliers should be prepared to demonstrate capabilities spanning onboarding, risk and compliance controls, certification tracking, contract and vetting-document management, audit trails, performance reporting, renewals, workflow automation and community-benefit monitoring. Integration capability will be important, particularly with Microsoft 365, Power BI and the buyer’s iPOS e-procurement system, as well as e-signature and credit-checking services. The buyer is seeking software that is AI-ready, accessible and cost-efficient, with multifactor authentication and passkeys. Providers with experience delivering a dependable shared system across multiple organisations may be well placed to engage as the buyer develops its requirements.

How relevant is this notice?

Notice Information

Notice Title

Contract & Supplier Management Software

Notice Description

Wheatley Group is undertaking a market engagement exercise to explore options for delivering a new contract and supplier management software system and associated services.

Lot Information

Lot 1

Wheatley Group is undertaking a market engagement exercise to explore options for delivering a new contract and supplier management software system and associated services. The range of functionality this system should include is: -Supplier onboarding and self-service registration by the supplier. -Supplier risk and compliance management. -Insurance and certification tracking -Performance and KPI management. -Contract repository and functionality to download contract records into Excel -Contract expiry and renewal alerts -E-signature integration -Credit checking services integration -Collation and tracking of Community Benefit clauses. -Provide a document repository that can include contract and vetting documentation such as Data Protection Impact Assessments, Vendor Security Assessments (cyber security). -Full Audit trail capability -Environmental, Social and Governance (ESG) performance and sustainability assessments -Microsoft 365 integration -Reporting dashboards. -Power BI connectivity -Workflow automation. -Commodity categorisation functionality and the ability to utilise data from our e-procurement system (iPOS) to create commodity focussed spend analysis reporting. -Multi factor authentication and the use of passkeys. This software must be AI-ready, accessible, cost-efficient and capable of delivering one source of the truth contract and supplier management across Wheatley Group and its subsidiaries.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843888
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565177
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
15 Mar 20276 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Wheatley Housing Group Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G1 1HL
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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