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Security Systems Maintenance and Small Works Services

Scottish Parliamentary Corporate Body

This public procurement record has 1 release in its history.

Planning

14 Oct 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body plans to buy maintenance, support and development services for security systems across the Scottish Parliament estate in Edinburgh. The anticipated work covers planned and reactive maintenance, fault repairs, emergency call-outs, minor works, enhancements, software support, lifecycle replacement and system upgrades, alongside technical advice and specialist engineering. Systems include electronic access control, CCTV and video management, intruder and perimeter detection, security control room systems, related network infrastructure, and virtualised or cloud-hosted software platforms. Remote support and monitoring may also form part of the future service. This is a service requirement centred on the Parliament estate, with a scope spanning integrated physical security technology and its supporting software and infrastructure.

This is an early planning and market-engagement exercise, not an invitation to tender. The buyer is gathering market feedback to shape its procurement strategy and future specification, and assess supplier capability and capacity. Suppliers are invited to complete a voluntary engagement questionnaire by 10 November 2026 and may be invited to further engagement; participation will not form part of any later evaluation. The buyer currently expects to publish a subsequent notice on 22 April 2027; this is indicative and may change. The procurement is planned as a single lot. No procedure, award criteria or contract value has yet been set out, so these are not settled terms for a competition.

The planned requirement is likely to suit security systems integrators and specialist maintenance providers able to support complex, interconnected environments across access control, CCTV, intrusion detection, control rooms, software platforms and network infrastructure. The buyer is specifically seeking to understand suppliers’ experience in public sector and critical infrastructure settings, cyber security and secure remote support, manufacturer accreditations and partnerships, and the response and support models they can offer. Suppliers should be prepared to deliver small works alongside ongoing maintenance, including upgrades and technology refresh or lifecycle replacement. The scale and breadth of systems suggest a need for coordinated engineering, responsive fault resolution and sustained technical support, with the ability to combine on-site delivery in Edinburgh with remote monitoring or support where appropriate. The questionnaire is a chance to inform the future specification, not to compete for a contract now.

How relevant is this notice?

Notice Information

Notice Title

Security Systems Maintenance and Small Works Services

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) is undertaking early market engagement in advance of a planned procurement for Security Systems Maintenance and Small Works Services at the Scottish Parliament estate. This Prior Information Notice (PIN) is intended to: Notify the market of SPCB's future procurement plans. Invite interested suppliers to participate in market engagement activities. Support the development of the procurement strategy and future specification. Assess market capability and capacity to deliver the requirement. Interested suppliers are invited to complete the market engagement questionnaire (under additional documents) and may be invited to take part in further supplier engagement. Participation in this exercise is voluntary and will not form part of any future procurement evaluation process

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body intends to procure a contract for the maintenance, support and development of security systems across the Scottish Parliament estate. The anticipated scope includes: Planned Preventative Maintenance (PPM) Reactive maintenance and fault rectification Emergency call-out services Minor works and system enhancements Software maintenance and support Lifecycle replacement support Security system upgrades where required Technical advice and specialist engineering support The systems currently within scope include: Electronic Access Control Systems CCTV and Video Management Systems Intruder Detection Systems Perimeter Intruder Detection Systems (PIDS) Security Control Room Systems Associated virtualised and cloud-hosted software platforms Associated security system network infrastructure The Parliament is particularly interested in understanding supplier capability relating to: Complex integrated security environments Public sector and critical infrastructure environments Cyber security and secure remote support arrangements Manufacturer accreditations and partnerships Response and support models Delivery of small works alongside maintenance services Management of technology refresh and lifecycle replacement requirements The contract will predominantly support systems located at the Scottish Parliament estate in Edinburgh, however remote support and monitoring capabilities may form part of the future service model.. The SPCB would be interested to hear from suppliers who feel they could provide these services by responding to the attached questionnaire in this notice by November 10 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845100
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566656
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

35120000 - Surveillance and security systems and devices

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
22 Apr 20276 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT566656&idx=1
    14th October 2026 - Supplier Engagement Questionnaire
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566656
    Security Systems Maintenance and Small Works Services - The Scottish Parliamentary Corporate Body (SPCB) is undertaking early market engagement in advance of a planned procurement for Security Systems Maintenance and Small Works Services at the Scottish Parliament estate. This Prior Information Notice (PIN) is intended to: Notify the market of SPCB's future procurement plans. Invite interested suppliers to participate in market engagement activities. Support the development of the procurement strategy and future specification. Assess market capability and capacity to deliver the requirement. Interested suppliers are invited to complete the market engagement questionnaire (under additional documents) and may be invited to take part in further supplier engagement. Participation in this exercise is voluntary and will not form part of any future procurement evaluation process

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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