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Water Hygiene Services

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

Caledonian Sleeper Limited is seeking a supplier for legionella testing and water hygiene services across its trains, offices and lounge locations in Scotland. The work is intended to monitor and manage water hygiene risks at both mobile and fixed sites. The requirement is a single service package covering the locations described, with provision for additional office or lounge locations in Scotland to be added during the contract. This suits specialist water hygiene and environmental health providers able to deliver testing and related services across a dispersed operational estate, including onboard trains as well as premises. The buyer is Caledonian Sleeper Limited, the rail operator, based in Inverness.

The buyer invited offers through a tender using an open procedure. The tender deadline was 16 November 2026 at 16:00, and the evaluation period was scheduled to start at that time. The contract is for 1,080 days, with an option for one 12-month extension. The estimated value is £680,000. There is one lot. Evaluation assigns 40% to price and 30% to portal performance; the remaining evaluation basis is not stated in the published criteria. Bids must be submitted electronically and in English, and variants are not permitted. The tender documents include an invitation to tender and a statement of work. An offer must remain valid for 180 days after the submission deadline.

This opportunity is best suited to providers with practical expertise in legionella testing and water hygiene services, and the operational capacity to cover both trains and fixed office and lounge sites across Scotland. Suppliers should be able to coordinate work across a dispersed estate and maintain reliable service delivery in a rail operating environment. The stated quality measure for portal performance makes the ability to manage service information and performance through a portal commercially relevant, alongside a competitive price. The scope can grow to include additional Scottish office or lounge locations, so bidders should be equipped to accommodate extra sites during delivery. The documents include an invitation to tender and statement of work for suppliers to assess the detailed operational requirements.

How relevant is this notice?

Notice Information

Notice Title

Water Hygiene Services

Notice Description

Caledonian Sleeper is tendering for legionella testing and water hygiene services on-train and at office and lounge locations

Lot Information

Lot 1

Caledonian Sleeper is tendering for legionella testing and water hygiene services on-train and at office and lounge locations in Scotland

Options: Additional office or lounge locations within Scotland may be added during the course of the contract

Renewal: 1 x 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845729
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566709
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

85 - Health and social work services

CPV Codes

45330000 - Plumbing and sanitary works

85142300 - Hygiene services

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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