Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Electronic Point of Sale & Stock Management Agreement

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Planning

28 Oct 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Caledonian Sleeper Limited intends to procure an electronic point-of-sale and stock-management service for its onboard and lounge operations. The system is intended to support sales and stock management across both settings. This is a rail-sector requirement, with the buyer based in Inverness. The planned procurement is classified as a service and relates to software for sales and stock control. The stated delivery scope covers onboard operations and lounges; no more specific delivery locations are identified. This is a single planned requirement, rather than separate published work packages.

This is at the planning stage: Caledonian Sleeper has stated an intention to procure, but has not issued an invitation to tender. The buyer expects to use market-engagement sessions to inform the eventual market structure, lot design and tender strategy. Interested suppliers were asked to request a non-disclosure agreement and conflict-of-interest declaration by 27 November 2026; engagement sessions are to follow once the agreement is executed. The buyer’s anticipated date for the next notice is 27 January 2027. No procurement procedure, contract value, budget, contract duration or evaluation criteria are set out at this stage. Participation in engagement is not a tender submission.

The requirement is likely to suit suppliers able to provide and support an integrated EPOS and stock-management system for transport hospitality, covering both onboard sales and lounge operations. Relevant strengths would include managing point-of-sale workflows alongside stock visibility and control across distinct operating environments. Suppliers with experience delivering systems for rail, travel, catering or other multi-site hospitality settings may be well placed to contribute practical insight during the planned market engagement. The buyer intends to use engagement to shape the lots and eventual tender approach, so suppliers with a clear view of suitable market packaging can help inform that design. The procurement information does not set out specific technical standards, accreditations, capacity thresholds or experience requirements.

How relevant is this notice?

Notice Information

Notice Title

Electronic Point of Sale & Stock Management Agreement

Notice Description

Electronic Point of Sale (EPOS) and Stock Management solution across onboard and lounge operations.

Lot Information

Lot 1

Electronic Point of Sale (EPOS) and Stock Management solution across onboard and lounge operations. A supporting project brief which provided additional detail has been attached to this PIN and can be accessed by registering interest

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845815
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567592
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48110000 - Point of sale (POS) software package

72212110 - Point of sale (POS) software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
27 Jan 20273 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
Not specified
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...