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Reactive & Void Maintenance Services - Joint Procurement

Forth Housing Association Ltd

This public procurement record has 1 release in its history.

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20 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Forth Housing Association Ltd and Ochil View Housing Association Ltd jointly procured multi-trade reactive repairs and void property maintenance for homes they own or manage. The work covers routine, urgent and emergency repairs, vacant-property works, round-the-clock emergency cover, repair diagnosis, appointment scheduling, allocating operatives, customer communication, arranging access, contract management, performance monitoring and reporting. Delivery is across Forth Housing Association properties in the Stirling area and Ochil View Housing Association properties in Clackmannanshire and West Fife. The requirement is a housing repairs and maintenance service, including building, plumbing and electrical-type trades. Gas appliances, gas pipework, gas systems and gas safety certification are excluded. The Associations ran a common tendering, evaluation and pricing process, but each will manage its own contract, budget and operational requirements.

The procurement is complete: Consilium Contracting Services Ltd was selected, and both Associations awarded it separate call-off contracts. The competition was run under the LHC Procurement Group Repairs and Maintenance Dynamic Purchasing System, with six compliant tenders evaluated. Quality counted for 40% and price for 60%. The combined estimated value is approximately £15 million excluding VAT, covering both contracts, possible extensions and potential participation by Rural Stirling Housing Association; this is not guaranteed expenditure or volume. The contracts were signed on 8 October 2026. Each has an initial three-year term, with the relevant Association able to extend by up to two further 12-month periods, subject to satisfactory performance, operational requirements and contract terms. The maximum potential duration is five years.

This award shows demand for a broad, responsive repairs service across social housing, rather than a single-trade maintenance package. A credible competitor would need to coordinate multiple trades, diagnose and allocate repairs, manage appointments and property access, communicate effectively with residents, and provide contract management, performance monitoring and management information. The service requires the capacity to deal with routine jobs as well as urgent and emergency call-outs, including continuous emergency cover, and to carry out void-property works. Suppliers should be able to evidence quality alongside competitive pricing: quality made up 40% of the evaluation and price 60%. The work excludes gas appliances, pipework, systems and safety certification, so a supplier focused on gas services alone would not match this requirement. The route used was a further competition through the LHC Repairs and Maintenance DPS.

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Notice Information

Notice Title

Reactive & Void Maintenance Services - Joint Procurement

Notice Description

Joint procurement by Forth Housing Association Ltd and Ochil View Housing Association Ltd for the provision of comprehensive reactive repairs and void maintenance services across their respective housing stock. The service includes routine, urgent and emergency reactive repairs, void property works, 24 hour emergency cover, customer communication, access management, contract management and performance reporting. The procurement was conducted as a mini competition under the LHC Procurement Group Repairs and Maintenance Dynamic Purchasing System. Separate call-off contracts have been awarded by each Association to Consilium Contracting Services Ltd.

Lot Information

Lot 1

Forth Housing Association Ltd and Ochil View Housing Association Ltd jointly procured a comprehensive multi-trade reactive repairs and void maintenance service for properties owned or managed by the Associations. The contract covers routine, urgent and emergency reactive repairs, void property works, 24 hour, 7 day per week, 365 day per year emergency cover, appointment scheduling, repair diagnosis, operative allocation, customer communication, access management, contract management, performance monitoring and management information reporting. Works to gas appliances, gas pipework, gas systems and gas safety certification are excluded. The opportunity was conducted as a further competition under the LHC Procurement Group (LHCPG) Repairs and Maintenance Dynamic Purchasing System (RMDPS) and was issued and managed electronically through Public Contracts Scotland Quick Quote portal. The procurement used a common tendering, evaluation and pricing process. Quality represented 40 percent of the overall evaluation and price represented 60 percent. Following completion of the evaluation process, separate call-off contracts were awarded by Forth Housing Association Ltd and Ochil View Housing Association Ltd to Consilium Contracting Services Ltd. Each Association will manage its own contract, budget, operational requirements and contract management responsibilities. Each contract has an initial term of three years with the option for the relevant Association to extend its contract by up to two further periods of 12 months, subject to satisfactory performance and continued operational requirements. The estimated total procurement value is approximately GBP 15 million excluding VAT over the full potential five-year period. This estimate covers both Associations, the optional extension periods and potential participation by Rural Stirling Housing Association which was also built into the procurement.. Joint further competition under the LHC Repairs and Maintenance DPS, managed through PCS Quick Quote by SPA for Forth and OVHA. Each Association awarded a separate contract to Consilium. The estimated joint value covers both contracts, extensions and potential future RSHA participation. It is not guaranteed expenditure or volume.

Options: Each contract is for an initial period of three years. Each contracting authority may, at its sole discretion, extend its contract by up to two further periods of 12 months, subject to satisfactory performance, continued operational requirements and the relevant contract terms. The maximum potential contract duration is five years. The exercise of any extension option is not guaranteed.

Procurement Information

The contract was awarded following a further competition (mini-competition) under the LHC Procurement Group Repairs and Maintenance Dynamic Purchasing System (RM DPS), which was established in accordance with the Public Contracts Regulations 2015. The mini-competition was undertaken jointly on behalf of Forth Housing Association and Ochil View Housing Association for the provision of reactive repairs and void maintenance services. The procurement was issued and managed electronically through the Public Contracts Scotland Quick Quote portal, with support from the Scottish Procurement Alliance. The absence of a separate prior contract notice for this specific call-off does not mean that the contract was awarded without competition. The RM DPS was established following prior publication and remained open to economic operators meeting the relevant selection criteria. All seven suppliers appointed to the relevant category of the RM DPS were invited to express an interest in the requirement. All seven suppliers confirmed their interest and were subsequently invited to participate in the mini-competition through Public Contracts Scotland Quick Quote. One supplier withdrew during the tender period, and six compliant tenders were received and evaluated. The tenders were evaluated in accordance with the award criteria published in the procurement documents. Consilium Contracting Services Ltd submitted the most economically advantageous tender and was therefore selected for contract award. Although the procurement and tender evaluation were undertaken jointly, Forth Housing Association and Ochil View Housing Association each awarded a separate call-off contract to Consilium Contracting Services Ltd.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000846060
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566938
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45300000 - Building installation work

45400000 - Building completion work

45453100 - Refurbishment work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£15,000,000 £10M-£100M

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Forth Housing Association Ltd
Additional Buyers

Ochil View Housing Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STIRLING
Postcode
FK8 1RW
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland
Local Authority
Stirling
Electoral Ward
Stirling North
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
1
Supplier Name

Consilium Contracting Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566938
    Reactive & Void Maintenance Services - Joint Procurement - Joint procurement by Forth Housing Association Ltd and Ochil View Housing Association Ltd for the provision of comprehensive reactive repairs and void maintenance services across their respective housing stock. The service includes routine, urgent and emergency reactive repairs, void property works, 24 hour emergency cover, customer communication, access management, contract management and performance reporting. The procurement was conducted as a mini competition under the LHC Procurement Group Repairs and Maintenance Dynamic Purchasing System. Separate call-off contracts have been awarded by each Association to Consilium Contracting Services Ltd.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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