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Tenderer Information Notice

Crown Office and Procurator Fiscal Service

This public procurement record has 1 release in its history.

Planning

22 Oct 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated HR and finance system for its workforce of about 2,900 employees. The system is expected to cover finance, human resources, payroll, time and attendance, and learning management. The requirement is for one joined-up solution across all modules, with a single sign-on experience for users. COPFS is based in Edinburgh, and the work is intended for its organisation; the planning information identifies the delivery area as Scotland. This is an enterprise software and implementation requirement, spanning core business systems and associated technology services rather than a standalone software module.

This process is at the planning stage: COPFS has announced an intention to tender, but has not yet invited bids. The anticipated procurement is a single lot. COPFS expects to publish the tender around 9 November 2026, with an indicative tender period of 74 days; a two-week festive break, expected around 21 December 2026 to 3 January 2027, is excluded from bidder response time. Clarification questions are expected by about 14 January 2027, and the tender return date is expected to be about 25 January 2027. The estimated procurement value is £5 million. These are planning expectations, and the procurement method, evaluation criteria and eligibility requirements have not yet been set out.

The requirement may suit suppliers able to deliver and integrate enterprise HR and finance platforms, including payroll, time and attendance, and learning management. COPFS will consider a prime contractor using subcontractors for some elements, but expects the complete offer to function as one integrated system, provide single sign-on across modules, meet all mandatory technical requirements, and leave the prime supplier accountable for the solution’s overall delivery and performance. Providers should therefore be prepared to demonstrate integration capability, reliable delivery across several business functions, and effective management of subcontracted components. The scale is a system serving about 2,900 employees. Suppliers can use the planning period to assess product fit, delivery capacity and potential partnerships before the tender is issued.

How relevant is this notice?

Notice Information

Notice Title

Tenderer Information Notice

Notice Description

The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period.

Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000846154
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567179
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

72000000 - IT services: consulting, software development, Internet and support

72263000 - Software implementation services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20262 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Office and Procurator Fiscal Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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