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Vehicle Fleet, Stores and Roads Management System

West Lothian Council

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

West Lothian Council procured continued support and maintenance for its existing vehicle fleet, stores and roads management system. The work is intended to keep the current system and associated support services operating without interruption while the council specifies, procures and implements replacement solutions. This is an ongoing business software support and maintenance requirement, rather than a new system implementation. The service is for the council and relates to its operations in West Lothian, centred on Livingston.

The procurement is complete and the contract was awarded to Civica UK Limited. The contract was signed on 5 October 2026 and is active, with a value of £79,500. The published award describes the procurement as an open procedure, while the lot description says the award was made directly through the Crown Commercial Service Vertical Application Solutions Framework (RM6259). There was one recorded bid. The contract period is not stated in the available process details. The stated award purpose was continuity of support and maintenance during the transition to replacement solutions; no evaluation criteria are recorded.

This award shows demand for continuity support and maintenance of West Lothian Council’s vehicle fleet, stores and roads management software while a replacement is planned and put in place. A credible competitor for a future requirement would need to demonstrate the ability to support an existing operational system, maintain its reliable day-to-day service and provide associated support throughout a transition. Relevant suppliers are those with experience in public-sector operational software and the capacity to sustain an established system while replacement specifications, procurement and implementation proceed. The award was made using the Vertical Application Solutions framework, so familiarity with that route would be commercially relevant if the council uses it again for this requirement.

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Notice Information

Notice Title

Vehicle Fleet, Stores and Roads Management System

Notice Description

West Lothian Council has awarded a contract to Civica UK for the continued provision of its Vehicle Fleet, Stores and Roads Management System.

Lot Information

Lot 1

The contract award relates to the continued support and maintenance of the Authority's existing Vehicle Fleet, Stores and Roads Management System. The contract will ensure the uninterrupted operation of the current system and associated support services while replacement solutions are specified, procured and implemented.. Direct award via GCA Vertical Application Solutions Framework (RM6259)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000846320
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567129
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

50324100 - System maintenance services

72253200 - Systems support services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£79,500 Under £100K

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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