Tender

P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Dec 2018 at 16:32

Tender Notice
Summary of the contracting process

The Birmingham City Council is acquiring a Financial Accounting System for its wholly owned Local Authority Trading Company, Acivico Limited, through a tender process titled "P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up." This procurement falls under the services category and is located in Birmingham, West Midlands. The tender is currently in the active stage, with submissions due by 12 noon on 9th January 2019. The resulting contract will commence on 21st January 2019, lasting an initial period of two years and six months, possibly extendable for up to 24 months based on requirements and satisfactory performance. The procurement method used is classified as 'Other' and will utilize the e-tendering system In-tend for administration.

This tender presents a significant opportunity for businesses specialising in IT systems and financial services, particularly those experienced in adaptable Software as a Service (SaaS) solutions. Companies that can demonstrate expertise in delivering integrated IT systems tailored for small to medium-sized organisations facing structural changes will be particularly well-suited to compete. The chosen solution must comply with GDPR regulations, making it ideal for firms with relevant product offerings and a track record in financial data management and consultancy services.

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Notice Information

Notice Title

P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up

Notice Description

Acivico Limited is a Local Authority Trading Company wholly owned by Birmingham City Council. The council's Cabinet considered a report during their meeting on 11 December 2018 to support the establishment of a new brand identity and company infrastructure from 1 April 2019. As part of this new set up a new financial accounting system will be required. The company is seeking an off the shelf product with minimal if any bespoke customisation. The company will have up to 150 staff providing a core service of Design, Construction and Facilitates management Services (DCFM), a Building consultancy service with back office support. DCFM and Building consultancy are separate companies operating under a group company structure. The company is looking for a Software as a Service (SAAS) solution utilising UK based data centres and operating with full compliance with GDPR requirements. Quotes are sought from organisations that have experience of delivering IT systems in small to medium size companies with integration into other third party IT systems and also delivering services to a customer going through significant change to its organisation and property portfolio. Contract This contract is due to commence on the 21st January 2019 and run for an initial period of two years six months with the provision for a first extension period of 12 months followed by a further second extension period of 12 months subject to requirements and satisfactory performance. The Council on behalf of Acivico Limited will be using its e-tendering system (In-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https:// in-tendhost.co.uk/birminghamcc Registration and use of In-tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please call 0121 464 8000 or email cps@birmingham.gov.uk The closing date for submissions to be returned is no later than 12 noon on Wednesday 9th January 2019. Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4fc44b55-f482-4eae-8431-8d60bbba3242
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48812000 - Financial information systems

66000000 - Financial and insurance services

66171000 - Financial consultancy services

66172000 - Financial transaction processing and clearing-house services

72212441 - Financial analysis software development services

72212442 - Financial systems software development services

79211200 - Compilation of financial statements services

79412000 - Financial management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Dec 20187 years ago
Submission Deadline
9 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 2ZH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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