Award

GovPrint Cloud

GOVERNMENT PROPERTY AGENCY

This public procurement record has 7 releases in its history.

Award

09 Dec 2024 at 13:41

TenderAmendment

10 Jul 2024 at 07:54

Tender

01 Jul 2024 at 11:46

Planning

13 Jun 2024 at 12:24

Planning

22 May 2024 at 09:52

Planning

08 May 2024 at 15:20

Planning

08 May 2024 at 14:57

Summary of the contracting process

The Government Property Agency (GPA) has awarded a contract to Cirros Document Solutions Ltd for the provision of the GovPrint Cloud service, a shared cloud print management system for various GPA hubs and other locations. The procurement process utilised a two-stage Restricted Procedure Competition and the contract has an initial term of 3 years with six 1-year extension options, culminating in a maximum contract length of 9 years. The total value of the contract is £9.75 million. The service applies to the industry category of Office machinery, equipment, and supplies except computers, printers, and furniture, with additional classifications including software packages, document management and scanning services. The tender, falling under the procurement stage of award, was finalised with key dates including the tender period end on 31st July 2024 and contract start date on 2nd December 2024.

This tender offers substantial opportunities for businesses in the software and office management sectors, particularly those specialising in cloud services, print utility software, and document management. SMEs are explicitly encouraged as suitable candidates for participation, which can enable smaller enterprises to compete and grow within the public sector market. The extensive contract duration and high value ensure sustained business prospects and the chance to become a critical service provider for government infrastructure. The selective procurement method highlights the importance of meeting specific criteria, ensuring that qualified and innovative companies have a fair chance to contribute to this expansive project.

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Notice Title

GovPrint Cloud

Notice Description

The Government Property Agency has procured a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future GPA hubs, other GPA locations and non GPA locations. This approach enables the GPA to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers. The GovPrint Cloud service has been procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years. To enable GovPrint to scale across the Civil Servant office estate, the GPA are procuring GovPrint in two parts: 1. Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) 2. Cloud Software as a Service (SaaS) - procured via GPA that this Contract Award Notice is for.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0cb73f7d-0977-4cc3-ba93-5ae6188e93ae
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b7d40a6f-4d36-41b8-a915-2c29f7522d2a
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

48000000 - Software package and information systems

72212311 - Document management software development services

72212772 - Print utility software development services

72212781 - System management software development services

72212782 - Storage management software development services

72220000 - Systems and technical consultancy services

72512000 - Document management services

79800000 - Printing and related services

79999100 - Scanning services

Notice Value(s)

Tender Value
£9,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
£9,750,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20241 years ago
Submission Deadline
28 Nov 2024Expired
Future Notice Date
16 Jun 2024Expired
Award Date
29 Nov 20241 years ago
Contract Period
2 Dec 2024 - 1 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT PROPERTY AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 4BH
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified

Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

CIRROS DOCUMENT SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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