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CA18606 - York College - Provision of EV Cars Salary Sacrifice Scheme

York College

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 13:21

Tender Notice
Summary of the contracting process

York College seeks one supplier to run a fully managed electric vehicle salary sacrifice scheme for eligible employees. The service covers sourcing electric cars, supporting employees, administering payroll, providing risk protection, reporting and managing the scheme and contracts. It is intended to help the College meet its net zero and sustainability aims, improve employee benefits and support recruitment and retention, while giving staff access to vehicles through a tax-efficient arrangement. The supplier will also need to help minimise the College’s administrative burden and financial risk and ensure compliance with HMRC requirements and employment law. The College is in York, and the stated delivery scope includes the United Kingdom and other locations, including Europe and the rest of the world.

The buyer invited offers through an open procedure, seeking a single provider. The tender deadline set by the buyer was 27 November 2026 at 17:00 UTC. The intended contract period runs from 4 January 2027 to 3 January 2031. The estimated contract value is £4 million. The procurement is for services and is suitable for small and medium-sized enterprises. The stated objectives describe a fully managed scheme, but no separate evaluation criteria or weighting are set out in the procurement details provided.

This opportunity suits providers able to deliver an end-to-end electric vehicle salary sacrifice service for a college workforce. Relevant capabilities include sourcing suitable electric cars, employee guidance and support, integration with or administration of payroll, risk protection, management reporting and ongoing contract oversight. Suppliers will need to operate a reliable service that reduces administrative effort and financial exposure for the College, while meeting HMRC rules and employment legislation. Experience with employee vehicle benefit schemes, fleet or vehicle management, leasing and payroll processes would be commercially relevant to delivering the requirement. The College is seeking a single supplier to take responsibility across the service, so bidders should be equipped to coordinate these functions rather than provide only vehicles or a single supporting service. The procurement is marked as suitable for SMEs.

How relevant is this notice?

Notice Information

Notice Title

CA18606 - York College - Provision of EV Cars Salary Sacrifice Scheme

Notice Description

York College wishes to appoint a single supplier to deliver a fully managed Electric Vehicle (EV) Salary Sacrifice Scheme for eligible employees. The College's objectives are to: * Support net zero and sustainability commitments. * Enhance employee benefits, wellbeing, recruitment and retention. * Provide employees with access to electric vehicles through a tax-efficient arrangement. * Minimise administrative burden and financial risk to the College. * Ensure full compliance with HMRC requirements and employment legislation. The supplier shall provide a comprehensive end-to-end managed service covering vehicle sourcing, employee support, payroll administration, risk protection, reporting and contract management. To access this competition: Registered: Login to https://suppliers.multiquote.com and view the opportunity CA18606. Not registered: Visit https://suppliers.multiquote.com then register and quote CA18606 as the reason for registration. Any queries please contact MultiQuote on 020 3920 8054.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-17d4acd2-34d6-4bbc-adce-12b741b20fd4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/de6f4b86-1352-4c39-9b37-199113e189da
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

66 - Financial and insurance services

CPV Codes

34110000 - Passenger cars

50111100 - Vehicle-fleet management services

66114000 - Financial leasing services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
27 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO23 2BB
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Dringhouses & Woodthorpe
Westminster Constituency
York Outer

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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