Award

Revenues and Benefits Electronic Document Records Management and Workflow Software Solution

COMPASS POINT BUSINESS SERVICES (EAST COAST) LTD

This public procurement record has 2 releases in its history.

Award

23 Sep 2019 at 13:57

Award Notice
Tender

25 Mar 2019 at 10:45

Tender Notice
Summary of the contracting process

The procurement process is for the "Revenues and Benefits Electronic Document Records Management and Workflow Software Solution" issued by Compass Point Business Services (East Coast) Ltd, located in Lincoln, United Kingdom. This contract, classified under document management software, is currently at the Award stage, with the contract period beginning on 8 July 2019 and ending on 7 July 2023. The total contract value is £390,000, and the procurement method used is the Restricted Procedure, which requires interested parties to submit tenders by the deadline of 24 April 2019.

This tender presents an opportunity for businesses specialising in IT software solutions, especially those experienced in document management systems and workflow software. Small and medium-sized enterprises (SMEs) may find it particularly advantageous, as the tender encourages their participation. Companies with capabilities in integrating software within existing infrastructures and providing ongoing maintenance and support would be well-suited to compete for this contract, especially as the successful contractor may also engage in future expansions of service areas beyond the primary department.

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Notice Information

Notice Title

Revenues and Benefits Electronic Document Records Management and Workflow Software Solution

Notice Description

Compass Point Business Services (East Coast) Ltd (the Company), is owned by the East Lindsey District Council and the South Holland District Council. The Company is inviting tenders for the supply and maintenance of a Revenues and Benefits Electronic Document Records Management and Workflow IT Software System (''the Software Solution''), to be hosted on the Company's premises. The Company shall procure the System in accordance with the Public Contract Regulations 2015 (''PCR'') utilising the Restricted Procedure as set out in Regulation 28 PCR. The Software Solution shall support up to one hundred and seventy two (172) users at the start of the Contract, excluding Company's System Administrators who shall be providing technical support. The Software Solution shall be capable for use across all of the Company's Service Areas. The Company is seeking to enhance its capability to capture, retain and access information through the introduction of an enterprise-wide Software Solution for primary use within the Revenues and Benefits department but with future capability, if required, to roll the same functionalities out to other departments, including for example Human Resources and Finance. The Contractor shall provide bespoke quotations of any future requirements. Bidders shall demonstrate that the Software Solutions shall meet this need and shall integrate within the Company's existing IT Infrastructure as outlined within the procurement documentation. The successful Contractor shall be responsible for providing the services, liaising closely with the Company's Contract Manager. The Contract shall be let for an initial period of four (4) years intended to commence on 08 July 2019 with the option to extend for further six (6) years at a two (2) years intervals of up to a maximum contract period of ten (10) years. Additional information: Tender documents for this procurement can be found at https://procontract.due-north.com/opportunities

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/eeb1ba7d-bf4e-4be9-a932-1581d38c1ac2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311000 - Document management software package

72317000 - Data storage services

72512000 - Document management services

79996000 - Business organisation services

79999100 - Scanning services

Notice Value(s)

Tender Value
£390,000 £100K-£500K
Lots Value
Not specified
Awards Value
£170,938 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20196 years ago
Submission Deadline
24 Apr 2019Expired
Future Notice Date
Not specified
Award Date
19 Aug 20196 years ago
Contract Period
25 Aug 2019 - 25 Aug 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMPASS POINT BUSINESS SERVICES (EAST COAST) LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1BA
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

NORTHGATE PUBLIC SERVICES (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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