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Events booking service

Security Industry Authority

This public procurement record has 2 releases in its history.

AwardUpdate

25 Aug 2026 at 13:31

Award Notice
Award

02 Mar 2026 at 10:49

Award Notice
Summary of the contracting process

The Security Industry Authority procured an events booking and supporting service for meetings, conferences and events across the United Kingdom. The requirement covers finding suitable venues and arranging associated services, including hotel accommodation, catering, travel and travel management, and wider event support. This is a service contract rather than a supply of goods or construction works. The scope is relevant to conference organisers, venue-finding agencies, corporate hospitality providers, travel management companies and event-management businesses able to coordinate several related services for a public-sector client. The main classification is hotel services, with additional classifications covering catering, travel, travel management and event services. The procurement was intended to be suitable for small and medium-sized enterprises.

This procurement is complete and has been awarded following a selective call-off from a framework agreement. The tender deadline was 5 January 2026 at 17:00 UTC. The contract was awarded on 2 February 2026 to Calder Conferences. The awarded value is £480,000, and the contract runs from 9 March 2026 to 8 March 2030. The same value is recorded for the overall procurement. Calder Conferences is identified as an SME. The award is active. The evaluation basis and detailed framework call-off procedure should be checked in the procurement documents before using this opportunity as a benchmark for future work.

For suppliers that did not win, this award is useful evidence of the Security Industry Authority’s demand for managed event-booking support combining venue sourcing with accommodation, catering, travel and event services. A credible future competitor would need strong relationships with venues and hospitality providers throughout the United Kingdom, together with the operational capacity to coordinate bookings, travel arrangements and event logistics through one service. Experience managing meetings, conferences and events for organisational clients would be important, as would reliable supplier management, responsive administration and the ability to deliver consistent service across multiple locations. The successful supplier’s SME status also indicates that the requirement can be delivered by a focused specialist rather than only by a large national corporation.

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Notice Information

Notice Title

Events booking service

Notice Description

Venue Find & Supporting Services for Meetings, Conferences & Events

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-32f14338-4cb5-4d97-a039-228da0dc3576
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/239675ad-1dda-4599-a6ba-bfaee5f5416c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55100000 - Hotel services

55520000 - Catering services

63515000 - Travel services

63516000 - Travel management services

79952000 - Event services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
Not specified
Awards Value
£480,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Feb 20267 months ago
Contract Period
9 Mar 2026 - 8 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Security Industry Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 1UG
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Mile End
Westminster Constituency
Poplar and Limehouse

Supplier Information

Number of Suppliers
1
Supplier Name

Calder Conferences

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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