Tender

008809 - Schools Biometric EPOS & Nutritional Analysis Solution

NEWCASTLE CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

26 Mar 2025 at 12:52

Tender Notice
Summary of the contracting process

Newcastle City Council is currently in the Tender stage for a procurement process titled "008809 - Schools Biometric EPOS & Nutritional Analysis Solution". This process involves two lots: Lot 1 covers an Electronic Catering Management and Payment System, while Lot 2 focuses on Nutritional & Menu Management Software Solution, with providers having the option to tender for one or both lots. The procurement falls under the industry categories of Office and computing machinery, equipment and supplies, Software package and information systems, Hotel, restaurant and retail trade services, and IT services. The total value of the contract is estimated at £250,000, with key dates including the tender period ending on 30 April 2025, contract award expected by 31 May 2025, and implementation with Go-Live by August 2025. The contract duration is from 1 June 2025 to 31 May 2028.

This tender offers significant business growth opportunities, particularly for companies specialising in IT services, software development, and electronic payment solutions. Small and medium-sized enterprises (SMEs) are encouraged to participate due to the open procurement method, which can facilitate easier access for growing businesses. Companies providing integrated systems addressing both lot elements stand to benefit greatly by showcasing a comprehensive solution. The involvement with Newcastle City Council, a prominent municipal organisation, can enhance business credibility and expand professional networks, paving the way for future contracts in the public sector.

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Notice Information

Notice Title

008809 - Schools Biometric EPOS & Nutritional Analysis Solution

Notice Description

Newcastle City Council (NCC) has a requirement for a Schools Biometric EPOS & Nutritional Analysis Solution. NCC's requirements have been split into to two Lots; Lot 1 - Electronic Catering Management and Payment System Lot 2 - Nutritional & Menu Management Software Solution It is noted that systems exist that incorporate both lot elements and providers can tender for one or both lots as an integrated system solution. NCC anticipates the Contract to be awarded by the end of May 2025 and the Solution to be fully implemented with Go-Live by August 2025. All documents can be accessed on www.open-uk.org Reference OPEN2025488

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53662d95-ed22-4a99-ba60-2d25de5802d4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9dcfdea7-f368-4213-973c-fa4d9a2e6997
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

55000000 - Hotel, restaurant and retail trade services

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 202511 months ago
Submission Deadline
30 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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