Award

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Nottingham & Nottinghamshire ICB

NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT

This public procurement record has 1 release in its history.

Award

13 Dec 2022 at 11:53

Award Notice
Summary of the contracting process

The NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT has awarded a contract for the provision of Lloyd George Record Digitisation Services in Nottingham & Nottinghamshire. The procurement method used was selective, calling off from a dynamic purchasing system. The contract period is from 1st July 2022 to 31st March 2023, with the tender period ending on 9th February 2022. The total contract value is £275,173.20, and the main procurement category is services within the CPV classification.

This tender for Lloyd George Record Digitisation Services presents opportunities for businesses in the transport, storage, data management, and document services sectors. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete for this contract. The digitisation of Lloyd George records aims to enhance patient care, create space in medical practices, and ensure access to full patient records at the point of care, aligning with GP Contract commitments.

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Notice Information

Notice Title

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Nottingham & Nottinghamshire ICB

Notice Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Nottingham & Nottinghamshire ICB have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5aa65bde-6202-4126-b8b4-2a6ccdaaf096
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/855438fd-008c-4fc1-b467-dbed364b7207
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

60000000 - Transport services (excl. Waste transport)

63121100 - Storage services

72317000 - Data storage services

72512000 - Document management services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£275,173 £100K-£500K
Lots Value
Not specified
Awards Value
£275,173 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Dec 20223 years ago
Submission Deadline
9 Feb 2022Expired
Future Notice Date
Not specified
Award Date
20 Apr 20223 years ago
Contract Period
30 Jun 2022 - 31 Mar 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 6DA
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF East Midlands (England)
Local Authority
Gedling
Electoral Ward
Daybrook
Westminster Constituency
Gedling

Supplier Information

Number of Suppliers
1
Supplier Name

NEC SOFTWARE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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