Award

Provision of an Integrated People and Payroll System

HEART ACADEMIES TRUST

This public procurement record has 1 release in its history.

Award

17 Sep 2025 at 16:22

Award Notice
Summary of the contracting process

HEART Academies Trust has completed the procurement process to secure a single supplier for an Integrated People and Payroll System. Under a selective procurement method via a call-off from a dynamic purchasing system, this process caters to the education sector with the primary focus on software package and information systems, financial and insurance services, and education and training services. The awarded contract, worth £232,675.52, will commence on 1st January 2026 and conclude on 31st December 2031. This procurement was aimed at the East of England, London, and South East regions of the United Kingdom. The initial tender period ended on 25th April 2025, with the contract award date noted as 2nd September 2025.

This tender offers significant opportunities for businesses specialising in integrated human resources and payroll solutions, particularly those with expertise in complying with UK education sector regulations. The project is suitable for SMEs and organisations interested in expanding their footprint in providing scalable systems capable of integrating with finance software and supporting continued compliance with legislative and regulatory changes. Education Personnel Management Limited has been identified as the awarded supplier, opening doors for potential collaborations or competitive initiatives within similar procurement landscapes.

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Notice Information

Notice Title

Provision of an Integrated People and Payroll System

Notice Description

This Further Competition (FC) is being issued by HEART Academies Trust to procure Integrated People and Payroll System for 3 years plus the option to extend for up to 2 years via the DPS for the provision of goods and services to drive social impact and improvement. HEART requires high-quality Integrated People and Payroll system and aims to appoint a capable supplier under a single contract to deliver these services. Scope of Integrated People and Payroll System encompassing People advisory Services * Compliance with UK education sector regulations. * Provides a fully managed People management system, payroll processing, and compliance tracking for all staff, including those on multiple contracts and transferred under TUPE. * Supports employee self-service and integrates with key external systems, such as finance software, Trust's MIS system, recruitment platforms, and pension providers. * Scalable to accommodate new schools joining the Trust and future growth. * Provider ensures ongoing compliance with legislative and regulatory changes, including necessary updates and support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9c14dab1-1ccd-4c1f-b08c-05a5b20e7020
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

80 - Education and training services

CPV Codes

48000000 - Software package and information systems

66000000 - Financial and insurance services

80000000 - Education and training services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
Not specified
Awards Value
£232,675 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20255 months ago
Submission Deadline
25 Apr 2025Expired
Future Notice Date
Not specified
Award Date
1 Sep 20255 months ago
Contract Period
1 Jan 2026 - 31 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEART ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK41 7PZ
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
TLI London, TLJ South East (England)
Local Authority
Bedford
Electoral Ward
De Parys
Westminster Constituency
Bedford

Supplier Information

Number of Suppliers
1
Supplier Name

EDUCATION PERSONNEL MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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