Award

AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT

THE NATIONAL ARCHIVES

This public procurement record has 4 releases in its history.

Award

12 Dec 2019 at 14:51

Award Notice
TenderAmendment

13 Nov 2019 at 13:37

Tender Notice
TenderAmendment

06 Nov 2019 at 16:08

Tender Notice
Tender

06 Nov 2019 at 10:39

Tender Notice
Summary of the contracting process

The National Archives has completed a procurement process for the project titled "AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT," which falls under the IT services and software package industry category. The procurement method employed was an open procedure, categorised as below threshold. The tender period closed on the 25th of November 2019, with the contract period commencing on the 2nd of December 2019 and set to conclude on the 29th of February 2020. The delivery address for the project is located in Richmond, England, with relevant procurement documents made available prior to the tender's closure.

This procurement presents robust opportunities for businesses specialising in AI solutions, software licensing, and cloud services. Small and medium-sized enterprises (SMEs) focusing on innovative technology developments could particularly benefit from competing for such contracts, as the project emphasizes the need for expertise in employing AI for data appraisal and selection. Potential suppliers should possess a deep understanding of software development and support services to effectively meet the requirements laid out by The National Archives.

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Notice Information

Notice Title

AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT

Notice Description

Most government departments hold a significant volume of data in the form of a 'digital heap' of documents, emails, datasets and other types of information. This is evidence of the department's policymaking and delivery and must be appraised and selected for permanent preservation as the historical record. Appraisal and selection of this material will almost certainly be carried out with the support of Artificial Intelligence (AI) tools. Some parts of the appraisal and selection challenge lend themselves to AI solutions, such as distinguishing between personal and business email. Other aspects are intrinsically very difficult. This project aims to increase our hands-on capability and understanding in the use of AI for selecting records, not to identify a tool that we can recommend to government to carry out selection. One of the tools identified in Phase 1 is RecordPoint. We are seeking a supplier to provide the following: a) the necessary licences for RecordPoint, and any other associated licences which may be required. b) sufficient cloud space for working. c) the services of an expert user, or team of expert users, of RecordPoint.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/212e4a44-97ff-418b-ba91-5c0a4eef18a5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

73000000 - Research and development services and related consultancy services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£65,096 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20196 years ago
Submission Deadline
25 Nov 2019Expired
Future Notice Date
Not specified
Award Date
5 Dec 20196 years ago
Contract Period
9 Dec 2019 - 31 Mar 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

RECORDPOINT SOFTWARE EMEA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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