Award

CPU 6299 Off-site Document Management - Scanning, Storage, Archive, Retrieval & Destruction Services

NOTTINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Award

03 Apr 2025 at 13:59

Award Notice
Summary of the contracting process

Nottingham City Council has completed the procurement process for "CPU 6299 Off-site Document Management - Scanning, Storage, Archive, Retrieval & Destruction Services". This contract, valued at £800,000, falls under the IT services industry, specifically focusing on document management software and archive services. The negotiation procedure was employed as the procurement method, and the contract has been awarded to Iron Mountain UK Plc. The contract period spans from 1st November 2024 to 31st October 2034. The main procurement category is services, and the tender process culminated with an award announcement on 3rd April 2025. Services will be delivered within England, United Kingdom.

This tender represents a significant opportunity for businesses specialising in document management and IT services to engage in a long-term partnership with Nottingham City Council. Companies offering innovative solutions for scanning, storage, and efficient document retrieval stand to benefit. Small and medium-sized enterprises (SMEs) are particularly well-suited to compete, given the tailored procurement suitability criteria. Leveraging such contracts can facilitate company growth through consistent revenue streams and enhanced business credibility by aligning with a reputable local authority.

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Notice Information

Notice Title

CPU 6299 Off-site Document Management - Scanning, Storage, Archive, Retrieval & Destruction Services

Notice Description

Offsite document management, storage archive and retrieval services for Nottingham City Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-702e2d38-c5ed-4fb4-a07f-64348420dd78
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2384266d-e448-4d31-8013-2772ba33aa32
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

CPV Codes

30193700 - File storage box

48311000 - Document management software package

72000000 - IT services: consulting, software development, Internet and support

92512000 - Archive services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
£800,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 202510 months ago
Submission Deadline
13 May 2024Expired
Future Notice Date
Not specified
Award Date
29 Oct 20241 years ago
Contract Period
1 Nov 2024 - 31 Oct 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM CITY COUNCIL
Contact Name
Babatunde Olusanya
Contact Email
babatunde.olusanya@nottinghamcity.gov.uk
Contact Phone
+44 1159155555

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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