Award

Weighbridge Management Solution at Waste Transfer Stations in Leicestershire

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

17 Oct 2024 at 15:22

Award Notice
Summary of the contracting process

Leicestershire County Council has concluded the procurement process for a "Weighbridge Management Solution at Waste Transfer Stations" across various locations in Leicestershire, England. The procurement, classified under transaction-processing software packages (CPV 48217000), involves replacing the current weighbridge management system with a web-based/cloud-based solution. The awarded contract, to Infotech Solutions (Midlands) Limited, encompasses servicing, maintenance, repair, and potential replacement of critical hardware, excluding damages due to accident or negligence. The contract, valued at £2,000,000, will commence on 16 October 2024 and can last up to 15 years with initial five-year terms and potential annual extensions thereafter. The procedure followed an open procurement method, culminating in the award stage on 17 October 2024.

This tender presents valuable growth opportunities for businesses specialising in IT solutions, particularly those offering robust transaction-processing software and comprehensive hardware service packages. SMEs with capabilities in web-based system integrations and maintenance services are especially well-suited to compete, given the contract’s substantial value and lengthy duration. The extensive scope covering multiple waste transfer station sites enables a significant footprint in public sector infrastructure projects, fostering a long-term partnership and consistent revenue stream for the awarded supplier.

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Notice Information

Notice Title

Weighbridge Management Solution at Waste Transfer Stations in Leicestershire

Notice Description

The replacement of the Councils the current weighbridge management system with a similar but Web-Based/Cloud-Based system. Leicestershire County Council ("the Council") operates four Waste Transfer Stations (WTS) with a total of six weighbridge platforms and a variety of associated equipment such as intercoms, DOCs, ANPRs, CCTV cameras, and entry and exit barriers etc. Although each site has different levels and ages of associated equipment, the majority at each Site (except Kibworth) is currently integrated into the existing weighbridge management system which is networked server based and uses the Council's IT WAN infrastructure. The contract will include the servicing, maintenance, repair and/or replacement of all Proprietary Critical Hardware inclusive of all parts, labour and travel costs but excluding repairs or replacement caused by accident, vandalism, negligence or misuse. The contract term is for a minimum of 5 years with options to extend up to a maximum period of 12 years. Following the initial five-year term, the contract will continue to roll-on for up to a maximum of seven more years in twelve monthly increments at a time unless the Council serve notice to terminate the contract on six months' notice to terminate, or the provider issues notice to terminate on twelve months' prior notice to terminate. Any notice to terminate would have to take effect on the expiry of the initial term of the contract, or any subsequent anniversary thereof. Tenderers prices were evaluated based on the 5 year initial term, the awarded Tenderers 5 year evaluation price was PS405,908. However, the maximum value of the contract will be set at PS2,000,000, to accommodate the potential extensions of up to a total of 12 contract years and to provide contingency for expenditure on chargeable repairs and replacements of hardware over the maximum period of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77dcc3f6-f836-4152-a1d6-9e9fe6493a78
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/23eafa20-b414-47ea-b340-11728e1632f8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

45221117 - Weighbridge construction work

48217000 - Transaction-processing software package

63712500 - Weighbridge services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20241 years ago
Submission Deadline
3 Jan 2024Expired
Future Notice Date
Not specified
Award Date
15 Oct 20241 years ago
Contract Period
16 Oct 2024 - 15 Oct 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

INFOTECH SOLUTIONS (MIDLANDS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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