Award

2223-0349A Electoral Management System Contract

LONDON BOROUGH OF ISLINGTON

This public procurement record has 3 releases in its history.

AwardUpdate

06 Mar 2024 at 11:51

Award Notice
AwardUpdate

06 Mar 2024 at 11:50

Award Notice
Award

25 Jan 2024 at 10:03

Award Notice
Summary of the contracting process

The London Borough of Islington has awarded a contract for the Electoral Management System. The contract covers the provision of services related to electoral forms, network systems, and software-related services. The contract was procured through a selective method as a call-off from a framework agreement. The contract's total value is £46,713 GBP, with a contract period running from February 23, 2023, to February 21, 2025. The buying organisation, London Borough of Islington, situated at Town Hall, London, N1 2UD, awarded the contract to Civica UK Limited.

This Electoral Management System contract opportunity provides scope for businesses involved in electoral services, network systems, and software-related services to compete. Companies with experience in providing business-critical applications for electoral services within government sectors would find this opportunity suitable for business growth. The procurement process has reached the award stage, offering potential suppliers a chance to contribute towards maintaining electoral registers and supporting electoral compliance within London Borough of Islington.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

2223-0349A Electoral Management System Contract

Notice Description

It is a business-critical application for LBI's Electoral Services as it is used to maintain the Electoral Register for Islington. The EMS enables LBI to support and facilitate the management, reporting and compliance of future elections within the borough. The system will be required to enable compliance with all current electoral legislation, with a guarantee for future development that will enable the ERO to fulfil all legal obligations and to comply with published Electoral Commission Performance Standards throughout the term of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-812bea60-41c0-401a-8f71-e3b1cf68f60c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a42d603d-8596-4576-94f7-aad53762133e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

CPV Codes

22821000 - Electoral forms

32427000 - Network system

72260000 - Software-related services

Notice Value(s)

Tender Value
£46,713 Under £100K
Lots Value
Not specified
Awards Value
£46,713 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20241 years ago
Submission Deadline
23 Jan 2023Expired
Future Notice Date
Not specified
Award Date
9 Feb 20233 years ago
Contract Period
23 Feb 2023 - 21 Feb 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF ISLINGTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
N1 2UD
Post Town
North London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
St Mary's & St James'
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-812bea60-41c0-401a-8f71-e3b1cf68f60c-2024-03-06T11:51:42Z",
    "date": "2024-03-06T11:51:42Z",
    "ocid": "ocds-b5fd17-812bea60-41c0-401a-8f71-e3b1cf68f60c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2223-0349",
        "title": "2223-0349A Electoral Management System Contract",
        "description": "It is a business-critical application for LBI's Electoral Services as it is used to maintain the Electoral Register for Islington. The EMS enables LBI to support and facilitate the management, reporting and compliance of future elections within the borough. The system will be required to enable compliance with all current electoral legislation, with a guarantee for future development that will enable the ERO to fulfil all legal obligations and to comply with published Electoral Commission Performance Standards throughout the term of the contract.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "22821000",
            "description": "Electoral forms"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "32427000",
                "description": "Network system"
            },
            {
                "scheme": "CPV",
                "id": "72260000",
                "description": "Software-related services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "N1 2UD"
                    },
                    {
                        "postalCode": "N1 2UD"
                    },
                    {
                        "postalCode": "N1 2UD"
                    }
                ]
            }
        ],
        "value": {
            "amount": 46713,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2023-01-23T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2023-02-23T00:00:00Z",
            "endDate": "2025-02-21T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/CTBx52mg",
            "name": "London Borough of Islington",
            "identifier": {
                "legalName": "London Borough of Islington",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/CTBx52mg"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "LONDON",
                "postalCode": "N1 2UD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mahiul Islam",
                "email": "procurement@islington.gov.uk",
                "telephone": "07342188998"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-01628868",
            "name": "Civica UK Limited",
            "identifier": {
                "legalName": "Civica UK Limited",
                "scheme": "GB-COH",
                "id": "01628868"
            },
            "address": {
                "streetAddress": "Southbank Central, 30 Stamford Street, London, England, SE1 9LQ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/CTBx52mg",
        "name": "London Borough of Islington"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-812bea60-41c0-401a-8f71-e3b1cf68f60c-1",
            "status": "active",
            "date": "2023-02-09T00:00:00Z",
            "datePublished": "2024-01-25T10:03:32Z",
            "value": {
                "amount": 46713,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01628868",
                    "name": "Civica UK Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-02-23T00:00:00Z",
                "endDate": "2025-02-21T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/a42d603d-8596-4576-94f7-aad53762133e",
                    "datePublished": "2024-01-25T10:03:32Z",
                    "format": "text/html",
                    "language": "en",
                    "dateModified": "2024-03-06T11:51:42Z"
                }
            ]
        }
    ]
}