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Facilities Management

Southborough Town Council

This public procurement record has 3 releases in its history.

Planning

17 Aug 2026 at 11:05

Planned Procurement Notice
Planning

30 Jun 2026 at 13:46

Planned Procurement Notice
Planning

01 Jun 2026 at 15:17

Planned Procurement Notice
Summary of the contracting process

Southborough Town Council is planning a facilities management service for its Civic Centre in Southborough, Tunbridge Wells, England. The scope covers management and maintenance of the building and its assets, including electrical equipment and lighting, security and fire-fighting equipment, repairs and maintenance, and wider building facilities management. Supporting requirements include asset schedules, a water risk assessment, service levels and key performance indicators, and contract arrangements for facilities management. The work is classified principally as building and facilities management services (CPV 79993000), with related electrical, security, fire-fighting and repair and maintenance activities. The service is intended for the Civic Centre site and its associated assets.

This process is at the planning stage: the council has stated an intention to procure and has not invited bids through this record. It expects to use a selective call-off from a framework agreement. The indicative contract period is 1 May 2027 to 30 April 2032. The estimated value is between £650,000 and £800,000, including the stated minimum and maximum values, while the budget breakdown shows £160,000 for 2027/2028. The council expected the next notice to be published on 1 June 2026. The procurement is described as a single Civic Centre facilities management requirement, with service levels, key performance indicators, pricing and framework terms forming part of the anticipated arrangements.

The work is likely to suit established facilities management contractors able to manage a civic or public-sector building and coordinate several technical services under one agreement. Relevant capability includes planned and reactive building maintenance, electrical and lighting systems, security and fire-fighting equipment, asset management, water risk controls, service-level reporting and performance monitoring. Contractors should be prepared to work to formal repair and maintenance terms, provide transparent pricing and meet key performance indicators. The council has indicated that the requirement is not suitable for small and medium-sized enterprises or voluntary, community and social enterprises, so larger or suitably resourced framework suppliers are better placed to prepare. Businesses should monitor the planned procurement and ensure their framework position supports a future call-off.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management

Notice Description

Invitation to Tender (ITT) - Civic Centre Facilities Management Southborough Town Council invites suitably qualified contractors to submit tenders for the Civic Centre Facilities Management Service. The tender documentation is available below Important - Submission Instructions Please ensure your completed tender response is submitted no later than 5:00 pm on 30 September 2026. Submission requirements: Your completed tender response must be sent as a password-protected ZIP file to finance@southborough-tc.gov.uk. Please send the password for the ZIP file in a separate email to clerk@southborough-tc.gov.uk. Site Visits and Enquiries Contractors wishing to arrange a site visit or who have any questions regarding this tender should contact: Paul Gosling Email: finance@southborough-tc.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9868ccf9-f608-4a4b-9403-2fa97a7ba226
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a6bf0174-c408-4ad1-ac96-b90ed36dab45
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

35000000 - Security, fire-fighting, police and defence equipment

50000000 - Repair and maintenance services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southborough Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TUNBRIDGE WELLS
Postcode
TN4 0NA
Postcode Area
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tunbridge Wells
Electoral Ward
Southborough & Bidborough
Westminster Constituency
Tunbridge Wells

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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