Award

Continued provision of Web Casting via Braintree District Council EPHF001 Webcasting framework

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

01 Sep 2025 at 14:08

Award Notice
Summary of the contracting process

Southend-on-Sea City Council has awarded a contract for the continued provision of web casting services via the Braintree District Council EPHF001 Webcasting framework. This service will be supplied by Public-i Group Ltd and involves using the existing web casting equipment installed in the Council Chamber, which allows broadcasting of council meetings and integration with Civica Modern.gov for document delivery. The contract spans from 20th June 2025 to 19th June 2028. This call-off contract from a framework agreement follows a selective procurement method, with the awarded contract valued at £67,086. The contract is classified under the CPV codes relating to web camera, video-conferencing equipment, software package, and teleconferencing services, serving a location with postal code SS2 6ER.

This tender presents business growth opportunities for businesses specialising in web casting services, video conferencing solutions, or the supply of teleconferencing technology. Although the procurement favours established framework suppliers, companies experienced in these areas may find opportunities for future engagement, particularly if the local government reorganisation leads to revised web casting needs. Larger enterprises with capabilities to provide comprehensive solutions to local governmental organisations, like replacing or leasing video conferencing infrastructure, could be particularly well-suited in pursuing similar future contracts. However, this procurement may not be directly suitable for SMEs or VCSEs due to its scale and existing framework agreement context.

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Notice Information

Notice Title

Continued provision of Web Casting via Braintree District Council EPHF001 Webcasting framework

Notice Description

Southend-on-Sea City Council is looking for continued provision of Web Casting services using the current equipment installed by Public-I Group Limited. The contract will include the provision of web casting in the Council Chamber of council meetings, links to the Civica Modern.gov system for the delivery of meeting papers for councillors and the public. The equipment for the Council Chamber is leased from Public-I and this contract includes the replacement of equipment as nears end of life. Southend-on-Sea City Council has investigated the possibility of going out to the market with the potential of a new provider reviewing the web casting needs and potentially installing new equipment, however the Local Government Reorganisation introduces a possibility that a new Mayoral Combined Council (MCC) may host its Full Council meetings outside of Southend. It was decided that it not be economically advantageous for Southend-on-Sea City Council to undertake a procurement exercise to replace all the web casting equipment in the Council Chamber and Committee Rooms, if the new system would not be used. If the new MCC is established, all contracts will be reviewed. If the new MCC decides that this contract should be procured early, then a compliant procurement process will be undertaken.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9b37e799-8372-4b75-b7f7-e642e11482fc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3d6ab409-57e7-426d-bf8d-ab043aeaa2dd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

64 - Postal and telecommunications services

CPV Codes

30237240 - Web camera

32232000 - Video-conferencing equipment

48515000 - Video conferencing software package

64224000 - Teleconferencing services

Notice Value(s)

Tender Value
£80,503 Under £100K
Lots Value
Not specified
Awards Value
£67,086 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20255 months ago
Submission Deadline
3 Jun 2025Expired
Future Notice Date
Not specified
Award Date
2 Jun 20258 months ago
Contract Period
19 Jun 2025 - 19 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Niki Mistry
Contact Email
nikimistry@southend.gov.uk
Contact Phone
01702534921

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

PUBLIC-I GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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