Award

Housing Management System - Newark and Sherwood District Council

NEWARK & SHERWOOD DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Mar 2023 at 14:43

Award Notice
Tender

18 Nov 2022 at 15:04

Tender Notice
Summary of the contracting process

The Newark and Sherwood District Council is seeking tenders for a cloud-based Housing Management System. This procurement opportunity involves the provision and ongoing support of the system, along with implementation services and data mapping support. The contract, starting from April 1st, 2023, is open for a maximum term of 10 years, with the core contract lasting 60 months. Bidders must access the tender documentation and submit bids through the ProContract system by January 11, 2023.

This tender presents an opportunity for businesses in the software and information systems industry to supply services to manage social housing tenancy. Businesses offering system maintenance services and administrative housing services are also suited to compete. The procurement process is currently in the award stage, with the contract value set at £1,464,060 in GBP. Interested parties can find more details on the tender and submit bids through the ProContract system.

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Notice Information

Notice Title

Housing Management System - Newark and Sherwood District Council

Notice Description

Newark and Sherwood District Council wishes to invite tenders for the supply of services in respect of the provision and configuration of a cloud-based housing management system with ongoing support and product updates throughout the contract lifespan. The aims/objectives/service priorities of this contract are: * Provision and ongoing support of a cloud-based housing management system that will capture information relating to social housing tenancy management, application management and bidding. * Implementation services including configuration and training * Data mapping support The contract will commence from 1st April 2023 and will contain implementations phases to prepare for the system launch. The Council requires the provision of parallel runs to compare with the existing system to ensure of complete accuracy prior to sign off. Newark and Sherwood District Council owns over 5,500 properties along with additional asset types that will be managed through the system. User information for licences is contained within the specification. The Requirement if for a maximum term of 120 months (10 years) with the core contract for 60 months, subject to agreement to extend once for a further 60 months. Following on from the advertisements in Find a Tender Service and Contracts Finder, bidders must express interest, access the tender documentation and submit bids within the ProContract system at https://www.eastmidstenders.org/ using reference DN641903. The submission process includes 2 online questionnaires which must be submitted within the system only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a82e18c9-3aae-4adb-8cb7-12b680bdd231
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

70 - Real estate services

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

48000000 - Software package and information systems

48800000 - Information systems and servers

50324100 - System maintenance services

50334400 - Communications system maintenance services

70333000 - Housing services

72268000 - Software supply services

75123000 - Administrative housing services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,464,060 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20232 years ago
Submission Deadline
11 Jan 2023Expired
Future Notice Date
Not specified
Award Date
9 Mar 20232 years ago
Contract Period
31 Mar 2023 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWARK & SHERWOOD DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Supplier Information

Number of Suppliers
1
Supplier Name

NEC SOFTWARE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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