Award

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs

NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT

This public procurement record has 1 release in its history.

Award

27 Jun 2022 at 10:42

Award Notice
Summary of the contracting process

The procurement process involves NHS South, Central and West Commissioning Support Unit, which has awarded a contract for the "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" to CIVICA UK LIMITED. This project aims to digitise historical medical records for NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs, ensuring patient safety and improving the accessibility of medical data. The procurement utilized a selective method via a Dynamic Purchasing System (DPS) and marked its initiation on 27th June 2022, following a tender period that ended on 31st January 2022. The contract is set to run from 10th May 2022 to 31st March 2023 and has a total value of £189,910.73.

This tender presents significant opportunities for businesses specialising in data storage, document management, and scanning services, particularly SMEs looking to expand their service offerings in the healthcare sector. Firms that can ensure the secure digitisation of sensitive records and demonstrate a commitment to patient confidentiality would be particularly well-suited to compete in future tenders related to healthcare record management, as the NHS continues to seek efficient solutions to modernise its operations.

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Notice Information

Notice Title

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs

Notice Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Leeds CCG and Calderdale Kirklees and Wakefield Clinical Commissioning Groups have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1d5fffa2-5e2a-4f10-aab4-cf37477d9a5d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

60000000 - Transport services (excl. Waste transport)

63121100 - Storage services

72317000 - Data storage services

72512000 - Document management services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£189,910 £100K-£500K
Lots Value
Not specified
Awards Value
£189,910 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20223 years ago
Submission Deadline
31 Jan 2022Expired
Future Notice Date
Not specified
Award Date
22 Mar 20223 years ago
Contract Period
9 May 2022 - 31 Mar 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS16 6EB
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Weetwood
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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