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MANAGED PRINT SERVICES

Hampshire County Council

This public procurement record has 1 release in its history.

Award

15 Oct 2026 at 08:41

Award Notice
Summary of the contracting process

Hampshire County Council has procured a comprehensive managed print service for its requirements in Hampshire. The service covers multifunctional devices, single-function printers and wide-format devices, together with printing and scanning, print management, digital workflow and high-volume production printing. This combines equipment provision with the print-related services needed to manage everyday and production workloads. The procurement is for services, including photocopier maintenance and printing services (CPV 30120000), rather than a purchase of print equipment alone.

The procurement is complete and was awarded to Canon UK Limited. Hampshire County Council made the award on 6 August 2026 through a call-off from the Crown Commercial Service framework for multifunctional print devices, print management and digital workflow. The estimated procurement value and awarded contract value are both £3,000,000. The contract runs from 1 October 2026 to 31 December 2029. Bids were due by 24 July 2026. This was a selective framework call-off; the published details do not state a separate scoring breakdown or evaluation weighting. The opportunity was marked unsuitable for SMEs and voluntary, community and social enterprises.

This award shows that Hampshire County Council buys an integrated print service spanning device supply, print and scan operations, workflow management and high-volume production, rather than isolated printers or maintenance alone. A credible competitor for a future requirement of this kind would need to demonstrate the capacity to support a broad device estate and deliver dependable print services alongside its management and workflow functions. Experience coordinating multifunctional, single-function and wide-format equipment with production printing would be relevant. The selected supplier was a large company, and the procurement was explicitly marked unsuitable for SMEs and voluntary, community and social enterprises, indicating that the buyer sought a supplier able to serve the requirement at substantial scale. The route used was a call-off under a national framework.

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Notice Information

Notice Title

MANAGED PRINT SERVICES

Notice Description

Hampshire County Council has awarded a call-off contract for the provision of a comprehensive Managed Print Service, including Multi-Functional Devices (MFDs), Single Function Printers (SFPs), wide format devices, print and scan services, print management and high-volume production print services. The contract was awarded through the Crown Commercial Service (CCS) Multifunctional Devices, GovPrint Hardware, Managed Print Provision and Digital Workflow Software Services Framework (RM6361), Lot 2: Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow, and commenced on 1 October 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c69caed6-cd55-496e-8a08-a3da9884acd0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c25fc54-c67c-457d-92ac-d778478b0d88
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30120000 - Photocopying and offset printing equipment

50313200 - Photocopier maintenance services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Aug 20262 months ago
Contract Period
1 Oct 2026 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hampshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8UD
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
1
Supplier Name

Canon (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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