Award

Meeting Room Conferencing Equipment

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Award

18 May 2026 at 10:22

Award Notice
Summary of the contracting process

The Isle of Wight Council has completed a procurement process for "Meeting Room Conferencing Equipment" under the industry category of Software Package and Information Systems. The procurement, which forms part of the Council's efforts to enhance its IT infrastructure, is located in the South East of England. The procurement stage was marked with an award on 16th March 2026, following the closure of tender submissions by 6th March 2026. This contract, valued at £70,000, covers a three-year period starting from 23rd March 2026 with options for extension. The procurement process used unspecified methods, and the primary focus was on acquiring goods related to IT software and hardware solutions.

This tender presents significant opportunities for businesses specialising in IT services, consulting, software development, computer equipment, and supplies. Small and medium-sized enterprises (SMEs) focused on these industries would find this contract particularly beneficial for growth, as it aligns with the Council's goal for comprehensive IT support and maintenance. Although already awarded to Phoenix Software Ltd, this tender serves as a valuable example for SMEs to understand the requirements and opportunities in public procurement within the technology sector, in anticipation of future contracts issued by local councils.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Meeting Room Conferencing Equipment

Notice Description

Meeting Room Conferencing Equipment Additional information: Please note the value is for the initial term only. The term of the support and maintenance shall be for 3 years initially with the option to extend at the same service level for further periods up to two additional years (1 year and 1 year) at the sole discretion of the Authority. The costs for this would be a pro rata of the initial term and cannot be uplifted higher than the relevant year's CPI.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3dc984d9-1965-468a-b0b3-bfbf447d1d35
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30200000 - Computer equipment and supplies

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
£62,089 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20262 weeks ago
Submission Deadline
6 Mar 2026Expired
Future Notice Date
Not specified
Award Date
16 Mar 20262 months ago
Contract Period
23 Mar 2026 - 22 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

PHOENIX SOFTWARE

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a-2026-05-18T11:22:43+01:00",
    "date": "2026-05-18T11:22:43+01:00",
    "ocid": "ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IOW001-DN807623-20329568",
        "title": "Meeting Room Conferencing Equipment",
        "description": "Meeting Room Conferencing Equipment Additional information: Please note the value is for the initial term only. The term of the support and maintenance shall be for 3 years initially with the option to extend at the same service level for further periods up to two additional years (1 year and 1 year) at the sole discretion of the Authority. The costs for this would be a pro rata of the initial term and cannot be uplifted higher than the relevant year's CPI.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "id": "72000000",
                "scheme": "CPV",
                "description": "IT services: consulting, software development, Internet and support"
            },
            {
                "id": "30200000",
                "scheme": "CPV",
                "description": "Computer equipment and supplies"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 70000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Not specified",
        "tenderPeriod": {
            "endDate": "2026-03-06T14:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-03-23T00:00:00Z",
            "endDate": "2029-03-22T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-CFS-49319",
            "name": "Isle of Wight Council",
            "identifier": {
                "legalName": "Isle of Wight Council"
            },
            "address": {
                "streetAddress": "County Hall, High Street",
                "locality": "Newport",
                "postalCode": "PO30 1UD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lucy Chandler",
                "email": "lucy.chandler@iow.gov.uk",
                "telephone": "+44 1983821000"
            },
            "details": {
                "url": "http://www.iow.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-32188",
            "name": "Phoenix Software Ltd",
            "identifier": {
                "legalName": "Phoenix Software Ltd"
            },
            "address": {
                "streetAddress": "YO42 1NS"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-49319",
        "name": "Isle of Wight Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a-1",
            "status": "active",
            "date": "2026-03-16T00:00:00Z",
            "datePublished": "2026-05-18T11:22:43+01:00",
            "value": {
                "amount": 62089.86,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-32188",
                    "name": "Phoenix Software Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-03-23T00:00:00Z",
                "endDate": "2029-03-22T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/3dc984d9-1965-468a-b0b3-bfbf447d1d35",
                    "datePublished": "2026-05-18T11:22:43+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}