Award

SOTWPF 2020 Virtual Symposium

ROYAL BOTANIC GARDENS, KEW

This public procurement record has 2 releases in its history.

Award

14 Dec 2020 at 17:14

Award Notice
Tender

14 Dec 2020 at 17:11

Tender Notice
Summary of the contracting process

The Royal Botanic Gardens, Kew is seeking to engage a company for the development and delivery of the SOTWPF 2020 Virtual Symposium, which falls under the industry categories of software package and information systems, alongside hotel meeting and conference services. This tender process, classified as an open procurement method, is currently in the award stage following its initial publication on 14 December 2020. Key dates include the tender period that concluded on 29 June 2020, with the contract period set from 6 July 2020 to 7 January 2022. The estimated total value of the contract is between £30,000 and £50,000 for design and consultancy, with potential total contract value reaching £120,000 for additional events over 18 months.

This tender presents significant opportunities for businesses specialising in virtual event management, software development for online platforms, and technical support services. Companies with expertise in organising virtual conferences, such as those providing registration and ticketing systems, as well as interactive delegate engagement solutions, would be particularly well-suited to compete. Additionally, small and medium enterprises (SMEs) that can demonstrate agility in delivering high-quality virtual experiences may find this opportunity advantageous for expanding their portfolios and client base.

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Notice Information

Notice Title

SOTWPF 2020 Virtual Symposium

Notice Description

We are seeking to engage a company to develop and deliver an engaging virtual conference for RBG Kew's 2020 State of the World's Plants and Fungi Symposium and to provide technical support for the platform and the broadcast. The main deliverable elements of the symposium are: * Registration and ticketing system, and user account management * Delegate engagement and information packs for delegates: * Plenary sessions (speaker presentations and panel Q&As managed by a moderator) * Poster presentations * Networking / breakout meetings * Sponsored content * Virtual exhibition stands * Evaluation metrics (of the event and user engagement) The contract term will be 18 months to allow some scope for other conferences and events at Kew including the full delivery of SOTWPF 2020 virtual symposium. The total contract value for design, build and consultancy fees for the SOTWPF Virtual Symposium is anticipated to be in the region of PS30,000 to PS50,000. The value of any additional conferences and events, over the entire 18 months, is not expected to exceed a total contract value of PS120,000. Additional information: How to apply The eTendering Portal can we found at: https://defra.bravosolution.co.uk/web/login.html Please use this link to register and apply for this tender opportunity. If you are not already registered you will need to do so first. Once registered and logged in you will need to search for the Invitation to Tender reference: itt_7179 or search for the project title: "RBGKEW826 SOTWPF 2020 Virtual Symposium" to access the tender documents. All communication should be directed through the eTendering Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c3834c99-8e32-479d-8b3a-89b9e9e6ef08
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

55120000 - Hotel meeting and conference services

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
£41,596 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Dec 20205 years ago
Submission Deadline
29 Jun 2020Expired
Future Notice Date
Not specified
Award Date
13 Sep 20205 years ago
Contract Period
30 Sep 2020 - 4 Apr 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BOTANIC GARDENS, KEW
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 3AB
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

VODAFONE BUSINESS SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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