Planning

Cambridge City Council - Prior Information Notice (PIN): Council magazine packaging and posting

CAMBRIDGE CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

05 Jun 2024 at 14:56

Market Engagement Notice
Summary of the contracting process

The Cambridge City Council has issued a Prior Information Notice (PIN) for the packaging and posting of the 'Open Door' magazine for Council tenants. The contract seeks a supplier to manage the packaging and posting process three times a year for a three-year period. This opportunity, open to SMEs, involves liaising with a separate printing supplier, and interested parties should express their interest by a specified engagement end date.

This tender from the Cambridge City Council presents a business growth opportunity for companies experienced in providing packaging, postal, and printing services within the categories of printed matter, post and courier services, and packaging services. Businesses with expertise in managing similar tasks for local authorities and demonstrating strong working relationships with other suppliers would be well-suited to compete in this procurement process at the planning stage.

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Notice Information

Notice Title

Cambridge City Council - Prior Information Notice (PIN): Council magazine packaging and posting

Notice Description

This prior information notice is issued by Cambridge City Council to inform potential suppliers about an upcoming procurement opportunity for packaging and posting the magazine for our Council tenants. This PIN is released with the idea that those organisations that submit their information via this route will be given direct access to the tender once it is released. The opportunity will, of course, still be advertised in the normal manner, however, any company expressing an interest at this point will get an automatic email once it is live on the portal should we decide to proceed with the full tender. Additionally, Cambridge City Council reserve the right to hold a market engagement event for interested parties. This will be decided once we are clear on the level of interest. Description of current thinking on the Contract outline and requirements The contract pertains to the packaging and posting of the 'Open Door' magazine for our Council tenants. This contract would be for one supplier to manage the packaging and posting process of our tenant magazine and link up with a separate supplier in order to receive the printed copies of the magazine, on behalf of the resident involvement team. This contract would cover receiving printed copies of our magazine, then packaging them in recycled materials, addressing them to tenants and posting to our tenants without Cambridge City Council involvement. We are seeking a supplier to package and post our tenant magazine three times a year over a three year-period. The supplier should have experience of carrying out a similar task for a local authority, and be able to demonstrate a working relationship with a separate supplier that fulfils printing. Scope of Work: The scope of work includes, but is not limited to: * Receive, package and post three editions of Open Door per year, in spring, summer and autumn. * Each edition will include approximately 16 colour pages in A4 size. * Liaise directly with a separate printing supplier to arrange receiving the printed copies with no Cambridge City Council intervention. * The supplier will receive a password-protected list of tenants' names and addresses extracted from Cambridge City Council's database for the purpose of printing postage labels. The list of names and address will only be used for the function outlined; they will not be stored and will be deleted immediately after use. * Print address labels and package the copies into recycled packaging. * Arrange postage and delivery of the packaged magazine to tenants' addresses. Participation: Interested suppliers are invited to express their interest by providing the information requested in this notice. This notice serves as an early indication of the contract opportunity and does not constitute a formal tender process or offer. Market Consultation: This notice may lead to the Council conduct market consultations to gather insights and feedback from potential suppliers. Details regarding any market consult

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f78d46a0-a106-4b7c-8a67-f23798217846
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

64100000 - Post and courier services

79920000 - Packaging and related services

Notice Value(s)

Tender Value
£16,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20241 years ago
Submission Deadline
Not specified
Future Notice Date
17 Jun 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 3QJ
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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