Award

City of London Academies Trust - Total Facilities Management (TFM)

CITY OF LONDON ACADEMY

This public procurement record has 2 releases in its history.

Award

21 Oct 2021 at 12:06

Tender

08 Mar 2021 at 17:20

Summary of the contracting process

The City of London Academies Trust is seeking a Total Facilities Management (TFM) service provider as part of a selective tendering process. This procurement falls under the "Facilities management services" category and is located in London, UK. The tender document highlights the necessity for the contractor to fulfil comprehensive TFM requirements across various academies, with the current status marked as active and a contract value of approximately £7.4 million. Interested parties must register on an electronic submission platform with an initial deadline for submissions set for 12th April 2021.

This procurement opportunity allows businesses specializing in facilities management, including services such as grounds maintenance, cleaning, and repair of building installations, to compete for a significant contract that can enhance their portfolio. Companies with experience in educational environments and those capable of demonstrating quality standards and accreditations will be particularly well-suited to engage in this tender. The potential for contract expansion also provides room for growth as additional schools may be incorporated over time.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

City of London Academies Trust - Total Facilities Management (TFM)

Notice Description

The Trust requires one Total Facilities Management Services Contractor to fulfil all their TFM requirements and manage the services to the agreed outputs as detailed within the specification.

Lot Information

Lot 1

The Trust requires one Total Facilities Management Services Contractor to fulfil all tits TFM requirements and manage these services to the agreed outputs as detailed within the specification. The Trust requires a partner that they can work with that will not only drive economical efficiencies but also provide a service that is instrumental in providing the students with an effective learning space. The Schools that are currently not part of the Contract will be brought on board during the Contract. The Schools participating are: - The City Academy, Hackney - City of London Academy Highgate Hill - Newham Collegiate Sixth Form Centre City of London Academy - City of London Primary Academy Islington - City of London Academy Shoreditch Park (a secondary school) - City of London Academy, Southwark (a secondary school) - Redriff Primary School - Galleywall Primary, City of London Academy - City of London Academy Islington In the event of the Trust expanding further, any new school wil

Options: 60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029998
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026393-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

71334000 - Mechanical and electrical engineering services

77314000 - Grounds maintenance services

79993000 - Building and facilities management services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90919300 - School cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,398,647 £1M-£10M

Notice Dates

Publication Date
21 Oct 20214 years ago
Submission Deadline
12 Apr 2021Expired
Future Notice Date
Not specified
Award Date
20 Oct 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON ACADEMY
Contact Name
Not specified
Contact Email
derek.hatcher@tenetservices.com
Contact Phone
+44 7765232684

Buyer Location

Locality
LONDON
Postcode
SE1 5LA
Post Town
South East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI31 Camden and City of London, TLI4 Inner London - East

Local Authority
Southwark
Electoral Ward
South Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

BOUYGUES E&S FM

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029998-2021-10-21T13:06:05+01:00",
    "date": "2021-10-21T13:06:05+01:00",
    "ocid": "ocds-h6vhtk-029998",
    "description": "Section II.3) - dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) - any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.",
    "initiationType": "tender",
    "tender": {
        "id": "CA8444 -",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "City of London Academies Trust - Total Facilities Management (TFM)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The Trust requires one Total Facilities Management Services Contractor to fulfil all their TFM requirements and manage the services to the agreed outputs as detailed within the specification.",
        "lots": [
            {
                "id": "1",
                "description": "The Trust requires one Total Facilities Management Services Contractor to fulfil all tits TFM requirements and manage these services to the agreed outputs as detailed within the specification. The Trust requires a partner that they can work with that will not only drive economical efficiencies but also provide a service that is instrumental in providing the students with an effective learning space. The Schools that are currently not part of the Contract will be brought on board during the Contract. The Schools participating are: - The City Academy, Hackney - City of London Academy Highgate Hill - Newham Collegiate Sixth Form Centre City of London Academy - City of London Primary Academy Islington - City of London Academy Shoreditch Park (a secondary school) - City of London Academy, Southwark (a secondary school) - Redriff Primary School - Galleywall Primary, City of London Academy - City of London Academy Islington In the event of the Trust expanding further, any new school wil",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "*"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Contract Management",
                            "type": "quality",
                            "description": "15.00%"
                        },
                        {
                            "name": "Customer Care",
                            "type": "quality",
                            "description": "15.00%"
                        },
                        {
                            "name": "Service Delivery",
                            "type": "quality",
                            "description": "30.00%"
                        },
                        {
                            "type": "price",
                            "description": "40.00%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71334000",
                        "description": "Mechanical and electrical engineering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI4"
                    },
                    {
                        "region": "UKI31"
                    },
                    {
                        "region": "UKI4"
                    },
                    {
                        "region": "UKI31"
                    }
                ],
                "deliveryLocation": {
                    "description": "Manchester"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://suppliers.multiquote.com",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.",
                    "minimum": "Minimum Turnover: PS2m Minimum Insurance Levels: PS5m PL & EL",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.",
                    "minimum": "*",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-04-12T10:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "reviewDetails": "The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months)."
    },
    "parties": [
        {
            "id": "GB-FTS-7973",
            "name": "City of London Academy",
            "identifier": {
                "legalName": "City of London Academy"
            },
            "address": {
                "streetAddress": "www.cola.org",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 5LA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7765232684",
                "email": "derek.hatcher@tenetservices.com",
                "url": "https://suppliers.multiquote.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cola.org.uk/",
                "buyerProfile": "http://www.cola.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-310",
            "name": "Tenet",
            "identifier": {
                "legalName": "Tenet"
            },
            "address": {
                "streetAddress": "Procurement House, 23 Leslie Hough Way",
                "locality": "Salford",
                "postalCode": "M6 6AJ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-32436",
            "name": "Bouygues E&S FM UK Ltd",
            "identifier": {
                "legalName": "Bouygues E&S FM UK Ltd"
            },
            "address": {
                "streetAddress": "Elizabeth House, 39 York Road",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 7NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2074010020",
                "email": "development@bouygues-es.co.uk",
                "faxNumber": "+44 2076339106"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.bouygues-es.co.uk",
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-7973",
        "name": "City of London Academy"
    },
    "language": "en",
    "awards": [
        {
            "id": "026393-2021-CA8444-1",
            "relatedLots": [
                "1"
            ],
            "title": "City of London Academies Trust - Total Facilities Management (TFM)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-32436",
                    "name": "Bouygues E&S FM UK Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "026393-2021-CA8444-1",
            "awardID": "026393-2021-CA8444-1",
            "title": "City of London Academies Trust - Total Facilities Management (TFM)",
            "status": "active",
            "value": {
                "amount": 7398647.56,
                "currency": "GBP"
            },
            "dateSigned": "2021-10-21T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}