YPO - 001092 Vehicle Hire Lease and Purchase Portal

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02efa6-2022-02-23T12:05:07Z",
    "date": "2022-02-23T12:05:07Z",
    "ocid": "ocds-h6vhtk-02efa6",
    "description": "YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "initiationType": "tender",
    "tender": {
        "id": "001092",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "YPO - 001092 Vehicle Hire Lease and Purchase Portal",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34000000",
            "description": "Transport equipment and auxiliary products to transportation"
        },
        "mainProcurementCategory": "goods",
        "description": "YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Vehicle Hire, Lease and Purchase Portal. The Framework is designed to meet the needs of all public sector organisations which includes YPO's internal requirements. This Framework is contractual where the end customer will place orders directly with the Provider on a \"contract\" basis and the Provider will deliver direct to the end customer on an agreed basis.",
        "value": {
            "amount": 30000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Lot 1: - YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) comparison website taking data from major Car & LCV hire suppliers live databases giving customers \"live\" pricing, vehicle availability, customisation, booking, payment, delivery and confirmation of a wide range of vehicles. As part of the managed service the website must transparently provide all costs associated with the hire (including all elements such as Road Fund Licence (RFL), delivery, collection and other ancillary charges that may be applicable) which should also include all fees for the website Provider and YPO's commission bundle into the final hire price.",
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date"
                },
                "status": "cancelled",
                "title": "Car and LCV Hire (Including Mini-Buses)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "name": "Social Value and Sustainability",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2022-02-28T00:00:00Z",
                    "endDate": "2026-02-27T23:59:59Z"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance)."
                }
            },
            {
                "id": "2",
                "title": "Car and LCV Lease and Purchase (Including Mini-Buses)",
                "description": "Lot 2: YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) a website to provide a configurable search engine which details lease and purchase costs for a range of cars and LCV's taking data from major Car & LCV lease and purchase companies live databases giving customers \"live\" pricing, vehicle availability, customisation, order placement, delivery and confirmation of a wide range of vehicles. This website must provide all costs associated with the lease and purchase including all fees for the website Provider and YPO's rebate bundled into the final lease/purchase price. The period of Lease shall vary from 1 year, 2 year, 3 year and 4 year with the option for maintenance if required.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "name": "Social Value and Sustainability",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2022-02-28T00:00:00Z",
                    "endDate": "2026-02-27T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance)."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34120000",
                        "description": "Motor vehicles for the transport of 10 or more persons"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34130000",
                        "description": "Motor vehicles for the transport of goods"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34140000",
                        "description": "Heavy-duty motor vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60170000",
                        "description": "Hire of passenger transport vehicles with driver"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34120000",
                        "description": "Motor vehicles for the transport of 10 or more persons"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34140000",
                        "description": "Heavy-duty motor vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2021-11-26T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under 'Procurement Documents' in the 'Communication' section of this notice.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under 'Procurement Documents' in the 'Communication' Section in this notice."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "tenderPeriod": {
            "endDate": "2022-01-24T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2022-01-24T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-01-24T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1118",
            "name": "YPO",
            "identifier": {
                "legalName": "YPO"
            },
            "address": {
                "streetAddress": "41 Industrial Park",
                "locality": "Wakefield",
                "region": "UKE45",
                "postalCode": "WF2 0XE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Contracts Team",
                "telephone": "+44 1924664685",
                "email": "contracts@ypo.co.uk",
                "url": "https://procontract.due-north.com/register?ReadForm"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.ypo.co.uk/",
                "buyerProfile": "https://procontract.due-north.com/register?ReadForm",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "name": "James Farrimond",
                    "telephone": "+44 7917973722",
                    "email": "fleet@ypo.co.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-45131",
            "name": "Fulcrum Automotive Solutions Limited",
            "identifier": {
                "legalName": "Fulcrum Automotive Solutions Limited",
                "id": "07530358"
            },
            "address": {
                "streetAddress": "Fulcrum House, 1 Oak Spinney Park, Ratby Lane, Leicester Forest East",
                "locality": "Leicester",
                "region": "UKF21",
                "postalCode": "LE3 3AW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-45132",
            "name": "GMP Drivercare Limited",
            "identifier": {
                "legalName": "GMP Drivercare Limited",
                "id": "03503936"
            },
            "address": {
                "streetAddress": "24 NIcholas Street",
                "locality": "Chester",
                "region": "UKD63",
                "postalCode": "CH1 2AU",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1118",
        "name": "YPO"
    },
    "language": "en",
    "awards": [
        {
            "id": "005057-2022-001092-1",
            "relatedLots": [
                "1"
            ],
            "title": "Car and LCV Hire (Including Mini-Buses)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-45131",
                    "name": "Fulcrum Automotive Solutions Limited"
                }
            ]
        },
        {
            "id": "005057-2022-001092-2",
            "relatedLots": [
                "2"
            ],
            "title": "Car and LCV Lease and Purchase (Including Mini-Buses)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-45132",
                    "name": "GMP Drivercare Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "005057-2022-001092-1",
            "awardID": "005057-2022-001092-1",
            "title": "Car and LCV Hire (Including Mini-Buses)",
            "status": "active",
            "value": {
                "amount": 30000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-02-11T00:00:00Z"
        },
        {
            "id": "005057-2022-001092-2",
            "awardID": "005057-2022-001092-2",
            "title": "Car and LCV Lease and Purchase (Including Mini-Buses)",
            "status": "active",
            "value": {
                "amount": 30000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-02-11T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "bids",
                "relatedLot": "2",
                "value": 1
            }
        ]
    }
}