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YPO - 001092 Vehicle Hire Lease and Purchase Portal

YPO

This public procurement record has 3 releases in its history.

Award

23 Feb 2022 at 12:05

Award Notice
Tender

16 Dec 2021 at 16:40

Tender Notice
Planning

25 Oct 2021 at 15:49

Planning Notice
Summary of the contracting process

The YPO, a central purchasing body based in Wakefield, is currently engaged in a public procurement process for the "Vehicle Hire Lease and Purchase Portal." This falls within the transport equipment sector, specifically aiming to secure a comprehensive framework for vehicle hire, lease, and purchase. The procurement is at the planning stage, with a future notice date set for 26th November 2021, while the intended contract period spans from February 28, 2022, to February 27, 2026. The contract is anticipated to be worth approximately £30 million, with the procurement method specified as an open procedure.

This tender represents a significant opportunity for businesses in the transport equipment and fleet management sectors, particularly those specializing in vehicle hire and leasing services. Companies able to provide managed services, including technologically advanced platforms for vehicle comparison and resource management, will find themselves well-positioned to compete. Engaging in this procurement process could enable businesses to establish or strengthen their contracts with public sector organisations across the UK, contributing to potential growth in service provision and capabilities.

How relevant is this notice?

Notice Information

Notice Title

YPO - 001092 Vehicle Hire Lease and Purchase Portal

Notice Description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Vehicle Hire, Lease and Purchase Portal. The Framework is designed to meet the needs of all public sector organisations which includes YPO's internal requirements. This Framework is contractual where the end customer will place orders directly with the Provider on a "contract" basis and the Provider will deliver direct to the end customer on an agreed basis.

Lot Information

Car and LCV Hire (Including Mini-Buses)

Lot 1: - YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) comparison website taking data from major Car & LCV hire suppliers live databases giving customers "live" pricing, vehicle availability, customisation, booking, payment, delivery and confirmation of a wide range of vehicles. As part of the managed service the website must transparently provide all costs associated with the hire (including all elements such as Road Fund Licence (RFL), delivery, collection and other ancillary charges that may be applicable) which should also include all fees for the website Provider and YPO's commission bundle into the final hire price.

Options: The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).

Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

Car and LCV Lease and Purchase (Including Mini-Buses)

Lot 2: YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) a website to provide a configurable search engine which details lease and purchase costs for a range of cars and LCV's taking data from major Car & LCV lease and purchase companies live databases giving customers "live" pricing, vehicle availability, customisation, order placement, delivery and confirmation of a wide range of vehicles. This website must provide all costs associated with the lease and purchase including all fees for the website Provider and YPO's rebate bundled into the final lease/purchase price. The period of Lease shall vary from 1 year, 2 year, 3 year and 4 year with the option for maintenance if required.

Options: The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).

Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02efa6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005057-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

34110000 - Passenger cars

34120000 - Motor vehicles for the transport of 10 or more persons

34130000 - Motor vehicles for the transport of goods

34140000 - Heavy-duty motor vehicles

48000000 - Software package and information systems

50111100 - Vehicle-fleet management services

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,000,000 £10M-£100M

Notice Dates

Publication Date
23 Feb 20224 years ago
Submission Deadline
24 Jan 2022Expired
Future Notice Date
26 Nov 2021Expired
Award Date
11 Feb 20224 years ago
Contract Period
28 Feb 2022 - 27 Feb 2026 4-5 years
Recurrence
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
2
Supplier Names

Fulcrum Automotive Solutions Limited

GMP Drivercare Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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