Provision of Fire Equipment Servicing, Repairs and Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03002f-2021-12-13T09:05:02Z",
    "date": "2021-12-13T09:05:02Z",
    "ocid": "ocds-h6vhtk-03002f",
    "description": "NOTE: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows: > Registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf. > Submitting Tender Submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116440 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Stated in the Procurement Documents. (WA Ref:116440) The buyer considers that this contract is suitable for consortia.",
    "initiationType": "tender",
    "tender": {
        "id": "LCPS1020/NA",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Fire Equipment Servicing, Repairs and Maintenance",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50413200",
            "description": "Repair and maintenance services of firefighting equipment"
        },
        "mainProcurementCategory": "services",
        "description": "Linc-Cymru Housing Association Ltd ('Linc') has a range of fire extinguishers, fire safety equipment and systems installed across Linc's properties. Linc has a duty of care in respect of tenants living within its properties and also statutory obligations to ensure these items of equipment and systems are well maintained and in good safe working order. Linc has as requirement for a suitably skilled, accredited and qualified Provider to provide testing, servicing, repairs and maintenance services and works in relation to the range of fire safety equipment and fire extinguishers installed in order to discharge its duty of care and statutory obligations.",
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Servicing, Repair and Maintenance of Fire Safety Equipment excluding Fire Extinguishers",
                "description": "Servicing, Repair and Maintenance of Fire Safety Equipment excluding Fire Extinguishers Fire Safety Equipment is located throughout Linc's property stock in commercial properties, the communal areas of multi-dwelling domestic properties and single dwelling domestic properties. The successful organisation will be required to provide a service package for the cyclical servicing, maintenance and testing of the identified Fire Safety Equipment at each site and or property included within the contract. In addition, the successful organisation will be required to provide responsive maintenance and repairs of the Fire Safety Equipment at the request of Linc or its Customers. Additional information: Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this Lot of the contract, sub-contracting will be permitted by one (1) level and only for a limited range of activities. Full details are set out within the procurement documents.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to two (2) further periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract has been prepared with the specific intention that future sites coming into the ownership of Linc (whether by acquisition or development) may be incorporated into this contract at the option of Linc."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Servicing, Repair, Maintenance and Replacement of Fire Extinguishers",
                "description": "Servicing, Repair, Maintenance and Replacement of Fire Extinguishers (including Fire Blankets) Fire Extinguishers (including Fire Blankets) are located throughout Linc's in commercial properties, the communal areas of multi-dwelling domestic properties and care sites. The successful organisation will be required to provide the testing and servicing including any mandatory or manufacturer recommended activities for all the various Fire Extinguishers and Fire Blankets installed across Linc's property stock. In addition, the successful organisation will be required to provide responsive maintenance and repairs as well as replacement of Fire Extinguishers and Fire Blankets at the request of Linc. Additional information: Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this Lot of the contract, sub-contracting is not permitted. Full details are set out within the procurement documents.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to two (2) further periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract has been prepared with the specific intention that future sites coming into the ownership of Linc (whether by acquisition or development) may be incorporated into this contract at the option of Linc."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35110000",
                        "description": "Firefighting, rescue and safety equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44480000",
                        "description": "Miscellaneous fire-protection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45312100",
                        "description": "Fire-alarm system installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343000",
                        "description": "Fire-prevention installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51700000",
                        "description": "Installation services of fire protection equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Linc's property stock."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "24951210",
                        "description": "Fire-extinguisher powder"
                    },
                    {
                        "scheme": "CPV",
                        "id": "24951220",
                        "description": "Fire-extinguisher agents"
                    },
                    {
                        "scheme": "CPV",
                        "id": "24951230",
                        "description": "Fire-extinguisher charges"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111000",
                        "description": "Firefighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343200",
                        "description": "Firefighting equipment installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343220",
                        "description": "Fire-extinguishers installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Linc's property stock."
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the Procurement Documents.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in the Procurement Documents.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-01-17T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2022-01-17T12:30:00Z"
        },
        "bidOpening": {
            "date": "2022-01-17T12:30:00Z",
            "address": {
                "streetAddress": "Virtually via Microsoft Teams and eTenderWales Platform."
            },
            "description": "As stated in Linc's Procurement and Contracts Policy (available on request)."
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Anticipated to be approximately six (6) months before the final termination date of this contract."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-37518",
            "name": "Linc-Cymru Housing Association Ltd",
            "identifier": {
                "legalName": "Linc-Cymru Housing Association Ltd",
                "id": "IP25555R"
            },
            "address": {
                "streetAddress": "387 Newport Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 1GG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement and Value For Money Manager",
                "telephone": "+44 2920473767",
                "email": "procurement@linc-cymru.co.uk",
                "url": "https://etenderwales.bravosolution.co.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.linc-cymru.co.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-37518",
        "name": "Linc-Cymru Housing Association Ltd"
    },
    "language": "en"
}