Notice Information
Notice Title
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
Notice Description
Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity
Lot Information
Lot 1
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS' finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP
Options: This procurement requirement was for a system integrator and licenses for said system. This contract was awarded to both Mastek Systems Company Limited and Oracle Corporation UK Limited. They provided a joint bid for this tender. This notice will be for the Oracle Corporation UK Limited (licensing) element of the tender. The contract value licensing for the 7 year (1+1+1 optional extension) duration of this contract is 1,507,581.65 GBP. As part of this tender, FLS included an optional HR system. This is an Oracle system with a value of 3,482,493.72 GBP. This brings the total value of this contract with Oracle Corporation UK Limited to 4,990,075.37 GBP. The original contract award notice ID: OCT489796.
Renewal: There is an option to extend for a maximum of 3 additional years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03035e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/034656-2023
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
30196000 - Planning systems
48000000 - Software package and information systems
48440000 - Financial analysis and accounting software package
48441000 - Financial analysis software package
48442000 - Financial systems software package
48443000 - Accounting software package
48451000 - Enterprise resource planning software package
48490000 - Procurement software package
72210000 - Programming services of packaged software products
72212451 - Enterprise resource planning software development services
72263000 - Software implementation services
77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Notice Value(s)
- Tender Value
- £6,000,000 £1M-£10M
- Lots Value
- £6,000,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £8,439,109 £1M-£10M
Notice Dates
- Publication Date
- 23 Nov 20232 years ago
- Submission Deadline
- 13 May 2022Expired
- Future Notice Date
- 15 Mar 2022Expired
- Award Date
- 7 Sep 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Around February 2029 is when procurement should initiate a project for the renewal of the Finance System.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FORESTRY AND LAND SCOTLAND
- Contact Name
- Not specified
- Contact Email
- procurement@forestryandland.gov.scot
- Contact Phone
- +44 3000676000
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV3 8NW
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03035e-2023-11-23T12:00:59Z",
"date": "2023-11-23T12:00:59Z",
"ocid": "ocds-h6vhtk-03035e",
"description": "Scoring Methodology 0-4 will be used to evaluate the technical ability of the SPD. Further detailed description has been inserted in the SPD Instruction to Bidders Document. The Instruction to Bidders Document can be found in the additional attachment folder located on Public Contract Scotland - Tender. The Scottish Government's Supplier Journey website will guide you through the process of bidding for public sector goods and services, available here: https://www.supplierjourney.scot/ The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/ The Buyer Help and Guidance on PCS-T here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html (SC Ref:749363)",
"initiationType": "tender",
"tender": {
"id": "C0212",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72210000",
"description": "Programming services of packaged software products"
},
"mainProcurementCategory": "services",
"description": "Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity",
"lots": [
{
"id": "1",
"description": "The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS' finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP",
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Technical",
"type": "quality",
"description": "30"
},
{
"type": "price",
"description": "70"
}
]
},
"value": {
"amount": 6000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 2520
},
"hasRenewal": true,
"renewal": {
"description": "There is an option to extend for a maximum of 3 additional years."
},
"secondStage": {
"minimumCandidates": 5,
"maximumCandidates": 5
},
"selectionCriteria": {
"description": "Responses of the Bidders who are not subject to any of the exclusion grounds and who meet the applicable selection criteria in relation to economic and financial standing will be evaluated based on the experience examples provided to demonstrate their technical and professional ability. Further information in relation to the applicable exclusion grounds and selection criteria is contained in the tender documents, including the Instructions to Bidders Cover Letter on PCS-T."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": true,
"options": {
"description": "This procurement requirement was for a system integrator and licenses for said system. This contract was awarded to both Mastek Systems Company Limited and Oracle Corporation UK Limited. They provided a joint bid for this tender. This notice will be for the Oracle Corporation UK Limited (licensing) element of the tender. The contract value licensing for the 7 year (1+1+1 optional extension) duration of this contract is 1,507,581.65 GBP. As part of this tender, FLS included an optional HR system. This is an Oracle system with a value of 3,482,493.72 GBP. This brings the total value of this contract with Oracle Corporation UK Limited to 4,990,075.37 GBP. The original contract award notice ID: OCT489796."
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48451000",
"description": "Enterprise resource planning software package"
},
{
"scheme": "CPV",
"id": "72212451",
"description": "Enterprise resource planning software development services"
},
{
"scheme": "CPV",
"id": "48440000",
"description": "Financial analysis and accounting software package"
},
{
"scheme": "CPV",
"id": "48443000",
"description": "Accounting software package"
},
{
"scheme": "CPV",
"id": "48441000",
"description": "Financial analysis software package"
},
{
"scheme": "CPV",
"id": "48442000",
"description": "Financial systems software package"
},
{
"scheme": "CPV",
"id": "77000000",
"description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
},
{
"scheme": "CPV",
"id": "72263000",
"description": "Software implementation services"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "30196000",
"description": "Planning systems"
},
{
"scheme": "CPV",
"id": "48490000",
"description": "Procurement software package"
}
],
"deliveryAddresses": [
{
"region": "UKM"
},
{
"region": "UKM"
},
{
"region": "UKM"
},
{
"region": "UKM"
},
{
"region": "UKM"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2022-03-15T00:00:00Z",
"atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
},
"coveredBy": [
"GPA"
],
"value": {
"amount": 6000000,
"currency": "GBP"
},
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "N/A",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "As per the Invitation to Tender documents located within Public Contract Scotland - Tender.",
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"secondStage": {
"successiveReduction": true,
"noNegotiationNecessary": true,
"invitationDate": "2022-07-11T00:00:00+01:00"
},
"tenderPeriod": {
"endDate": "2022-05-13T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2023-02-06T23:59:59Z"
}
},
"hasRecurrence": true,
"recurrence": {
"description": "Around February 2029 is when procurement should initiate a project for the renewal of the Finance System."
}
},
"parties": [
{
"id": "GB-FTS-30448",
"name": "Forestry and Land Scotland",
"identifier": {
"legalName": "Forestry and Land Scotland"
},
"address": {
"streetAddress": "Great Glen House, Leachkin Road",
"locality": "Inverness",
"region": "UKM",
"postalCode": "IV3 8NW",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 3000676000",
"email": "Procurement@forestryandland.gov.scot",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.forestryandland.gov.scot",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "NATIONAL_AGENCY",
"description": "National or federal agency/office"
},
{
"scheme": "COFOG",
"id": "05",
"description": "Environmental protection"
}
]
}
},
{
"id": "GB-FTS-2541",
"name": "Court of Session",
"identifier": {
"legalName": "Court of Session"
},
"address": {
"streetAddress": "Parliament House, Parliament Square",
"locality": "Edinburgh",
"postalCode": "EH1 1RQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1312252595",
"email": "supreme.courts@scotcourts.gov.uk"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-94257",
"name": "Mastek Systems Company Ltd",
"identifier": {
"legalName": "Mastek Systems Company Ltd"
},
"address": {
"streetAddress": "429-433 Pinner Road",
"locality": "Harrow",
"region": "UKI74",
"postalCode": "HA1 4HN",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 7532761637"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-5775",
"name": "?Oracle Corporation UK Ltd.",
"identifier": {
"legalName": "?Oracle Corporation UK Ltd."
},
"address": {
"streetAddress": "Oracle Parkway, Thames Valley Park (TVP)",
"locality": "Reading",
"region": "UK",
"postalCode": "RG6 1RA",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 000000",
"faxNumber": "+44 000000"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-30448",
"name": "Forestry and Land Scotland"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000744588"
}
],
"language": "en",
"awards": [
{
"id": "029356-2023-C0212-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-94257",
"name": "Mastek Systems Company Ltd"
}
]
},
{
"id": "034635-2023-C0212-2-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-5775",
"name": "?Oracle Corporation UK Ltd."
}
]
},
{
"id": "034656-2023-C0212-1",
"relatedLots": [
"1"
],
"title": "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-94257",
"name": "Mastek Systems Company Ltd"
}
]
}
],
"contracts": [
{
"id": "029356-2023-C0212-1",
"awardID": "029356-2023-C0212-1",
"status": "active",
"value": {
"amount": 2472135.73,
"currency": "GBP"
},
"dateSigned": "2023-09-29T00:00:00+01:00"
},
{
"id": "034635-2023-C0212-2-1",
"awardID": "034635-2023-C0212-2-1",
"status": "active",
"value": {
"amount": 4990075.37,
"currency": "GBP"
},
"dateSigned": "2023-09-08T00:00:00+01:00"
},
{
"id": "034656-2023-C0212-1",
"awardID": "034656-2023-C0212-1",
"title": "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems",
"status": "active",
"value": {
"amount": 976899.32,
"currency": "GBP"
},
"dateSigned": "2023-09-29T00:00:00+01:00",
"period": {
"durationInDays": 2520
},
"items": [
{
"id": "1",
"classification": {
"scheme": "CPV",
"id": "72210000",
"description": "Programming services of packaged software products"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48451000",
"description": "Enterprise resource planning software package"
},
{
"scheme": "CPV",
"id": "72212451",
"description": "Enterprise resource planning software development services"
},
{
"scheme": "CPV",
"id": "48440000",
"description": "Financial analysis and accounting software package"
},
{
"scheme": "CPV",
"id": "48443000",
"description": "Accounting software package"
},
{
"scheme": "CPV",
"id": "48442000",
"description": "Financial systems software package"
},
{
"scheme": "CPV",
"id": "48441000",
"description": "Financial analysis software package"
},
{
"scheme": "CPV",
"id": "77000000",
"description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
},
{
"scheme": "CPV",
"id": "72263000",
"description": "Software implementation services"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "30196000",
"description": "Planning systems"
},
{
"scheme": "CPV",
"id": "48490000",
"description": "Procurement software package"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"relatedLot": "1"
}
],
"amendments": [
{
"id": "1",
"description": "The total value of this contract has been amended for the following reasons: The procurement requirement for this contract was for a management information platform which would include a system integrator and licensing for said system. The initial contract value included within this notice was for the total price of both system integration and licensing for the contract period. This notice should have been for system integration only. The contract was awarded to Mastek Systems Company Ltd who are a system integrator for the Oracle Cloud - Management Information Platform. The contract value for system integration (Mastek Systems Company Ltd) is 976,899.32 GBP and the contract value for the Oracle licensing for the contract period of 7 years (Optional 1+1+1 year extensions) is 1,507,581.65 GBP. The total value which was originally included within this notice was 2,472,135.73 GBP (System Integration + Licensing). Notice ID: OCT489796. This notice shall be for the Mastek Systems Company Ltd aspect of this tender only. Therefore, the updated contract value for this notice is 976,899.32 GBP inclusive of an optional 18,000.00 GBP PAAS Extension (One off cost for development). Full details of the contract award notice for the Oracle Corporation UK Limited licensing aspect of this contract can be found at Notice ID: NOV493330",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This was an administrative oversight."
}
]
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 12
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 7
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 12
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 12
},
{
"id": "6",
"measure": "bids",
"relatedLot": "1",
"value": 12
},
{
"id": "7",
"measure": "smeBids",
"relatedLot": "1",
"value": 7
},
{
"id": "8",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "9",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 12
},
{
"id": "10",
"measure": "electronicBids",
"relatedLot": "1",
"value": 12
}
]
}
}