Award

Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

FORESTRY AND LAND SCOTLAND

This public procurement record has 5 releases in its history.

AwardUpdate

23 Nov 2023 at 12:00

Award

23 Nov 2023 at 10:43

Award

05 Oct 2023 at 09:10

Tender

06 Apr 2022 at 14:31

Planning

20 Dec 2021 at 09:04

Summary of the contracting process

The Forestry and Land Scotland is conducting a public procurement process for the Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems. The procurement involves implementing a modern, integrated, modular enterprise system with an estimated value ranging from circa 4.5M GBP to 6M GBP. The process is currently in the awarded stage with a contract period of 2520 days signed on 29th September 2023.

This tender presents significant business growth opportunities for enterprises specializing in programming services of packaged software products, enterprise resource planning, software development services, financial analysis and accounting software, and planning systems. Businesses with expertise in agricultural, forestry, horticultural services, and software implementation would be well-suited to compete. The competitive procurement method opens avenues for SMEs like Mastek Systems Company Ltd to actively participate and expand their market presence.

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Notice Title

Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Notice Description

Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity

Lot Information

Lot 1

The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS' finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP

Options: This procurement requirement was for a system integrator and licenses for said system. This contract was awarded to both Mastek Systems Company Limited and Oracle Corporation UK Limited. They provided a joint bid for this tender. This notice will be for the Oracle Corporation UK Limited (licensing) element of the tender. The contract value licensing for the 7 year (1+1+1 optional extension) duration of this contract is 1,507,581.65 GBP. As part of this tender, FLS included an optional HR system. This is an Oracle system with a value of 3,482,493.72 GBP. This brings the total value of this contract with Oracle Corporation UK Limited to 4,990,075.37 GBP. The original contract award notice ID: OCT489796.

Renewal: There is an option to extend for a maximum of 3 additional years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03035e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034656-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

30196000 - Planning systems

48000000 - Software package and information systems

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48443000 - Accounting software package

48451000 - Enterprise resource planning software package

48490000 - Procurement software package

72210000 - Programming services of packaged software products

72212451 - Enterprise resource planning software development services

72263000 - Software implementation services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£8,439,109 £1M-£10M

Notice Dates

Publication Date
23 Nov 20232 years ago
Submission Deadline
13 May 2022Expired
Future Notice Date
15 Mar 2022Expired
Award Date
7 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Around February 2029 is when procurement should initiate a project for the renewal of the Finance System.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FORESTRY AND LAND SCOTLAND
Contact Name
Not specified
Contact Email
procurement@forestryandland.gov.scot
Contact Phone
+44 3000676000

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
2
Supplier Names

MASTEK SYSTEMS

¿ORACLE

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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