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Provision of Electronic Document and Records Management (EDRM) System

Tai Tarian Ltd

This public procurement record has 1 release in its history.

Tender

05 Jul 2022 at 15:48

Tender Notice
Summary of the contracting process

Tai Tarian Ltd is seeking tenders for the provision of an Electronic Document and Records Management (EDRM) System to support its operations in the housing sector, specifically in the Neath Port Talbot region. The procurement is currently at the Tender stage, with submissions due by 23 September 2022. The contract, expected to last for five years with possible extensions, aims to implement a comprehensive solution compatible with Microsoft Office 365 and is classified under the goods category, specifically focused on document management systems.

This procurement presents an excellent opportunity for businesses specialising in document management services, records management, and relevant software solutions. Companies that can demonstrate their capability to deliver community benefits as part of their proposal will be particularly well-suited to compete. Tenderers must outline how they will contribute to Tai Tarian's social and environmental objectives, thereby allowing successful bidders to enhance their profiles while contributing positively to the community.

How relevant is this notice?

Notice Information

Notice Title

Provision of Electronic Document and Records Management (EDRM) System

Notice Description

As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.

Lot Information

Lot 1

Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender.

Renewal: The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-034e7a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018386-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311000 - Document management software package

48311100 - Document management system

72512000 - Document management services

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jul 20224 years ago
Submission Deadline
23 Sep 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tai Tarian Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEATH
Postcode
SA11 2FP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
TLL17 Bridgend and Neath Port Talbot
Local Authority
Neath Port Talbot
Electoral Ward
Briton Ferry West
Westminster Constituency
Aberafan Maesteg

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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