Notice Information
Notice Title
Housing Management and Property Management System
Notice Description
Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents.
Lot Information
Housing Management and Property Management System
Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice.Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis. The initial contract term is for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years.
Options: The initial contract term is 7 years with the option to extend for a further 3 x 1 years, up to 10 years in total.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-037f2c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/046345-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
48300000 - Document creation, drawing, imaging, scheduling and productivity software package
48600000 - Database and operating software package
48800000 - Information systems and servers
48900000 - Miscellaneous software package and computer systems
70333000 - Housing services
72268000 - Software supply services
75123000 - Administrative housing services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £3,555,654 £1M-£10M
Notice Dates
- Publication Date
- 20 May 20261 months ago
- Submission Deadline
- 7 Dec 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Jul 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWINDON BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SWINDON
- Postcode
- SN1 2JH
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLK14 Swindon
-
- Local Authority
- Swindon
- Electoral Ward
- Eastcott
- Westminster Constituency
- Swindon South
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Public Contracts Regulations (PCR) 2015 set out the conditions for how contract modifications can lawfully be applied under Regulation 72. The grounds proposed for progressing this modification is under Regulation 72 (1)(c) noting all of the following conditions must be fulfilled: 72 (1)(c)(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Jusitifcation: at the time of initiating or awarding the contract. During the delivery implementation phase, an unforeseen change occurred in the authority's delivery arrangements, requiring additional continuity and implementation activity in order to complete the original scope of the contract. These circumstances were outside the authority's reasonable ability to predict or plan for at the procurement stage. 72 (1)(c) (ii) The modification does not alter the overall nature of the contract. Justification: The required extension and associated activity relate solely to completing the originally procured deliverables and do not introduce new objectives or fundamentally different work. 72 (1)(c) (iii) any increase in price does not exceed 50% of the value of the original contract Justification: The resulting from the modification remains within the 50% limit permitted under Regulation 74(1)(c), and the modification is therefore compliant with the Public Contract Regulations. Although the council is only required to rely on one of the of justifications set out within Regulation 72, it should be noted that the Council also considered the application of Regulation 72(1)(b) to be an appropriate mechanism to enable the modification."
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