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Mails Automation

Post Office Limited

This public procurement record has 2 releases in its history.

Award

25 Oct 2024 at 09:50

Award Notice
Tender

09 Apr 2024 at 10:04

Tender Notice
Summary of the contracting process

Post Office Limited is spearheading a procurement process for the "Mails Automation" project, aimed at replacing and expanding its current fleet of over 500 self-service kiosks in branches across the UK. The procurement, classified under CPV code 30131400 for postage machines, lies in the “goods” category. The process is in the award stage, with the contract already signed with ImageHolders Limited on 3rd October 2024. The procurement followed a restricted procedure, ensuring a selective and competitive bidding environment. Key dates for the tender process included the tender period ending on 9th May 2024 and invitations for the second stage issued by 17th May 2024. The awarded contract is valued at £35,000,000 and commenced on 11th July 2024.

This procurement presents notable opportunities for businesses specialising in postal automation, software development, IT support, and hardware maintenance services. The Post Office Limited's intent to increase the number of self-service machines across its branches indicates sustained demand for related products and services. Firms adept in providing PCI-compliant payment solutions may find this tender particularly rewarding. Moreover, the contract includes options for potential extensions up to 36 months, aligning with long-term business growth strategies. Small and medium-sized enterprises (SMEs) and larger technology firms alike can leverage this procurement to cement their presence and expand their portfolios within the public sector technology domain.

How relevant is this notice?

Notice Information

Notice Title

Mails Automation

Notice Description

Post Office currently has around 500 self service kiosks for customers to execute transactions in operation in our Branch Network. Post Office Limited is looking to replace these with updated machines and with the intent to increase the number of devices in branches.

Lot Information

Lot 1

Post Office Limited is establishing a contract for hardware, software and support services that will enable Mails Automation in Post Office branches. The Post Office currently have over 500 self service kiosks for customers to execute transactions in operation in our Branch Network. Post Office Limited is looking to replace these with updated machines and with the intent to increase the number of devices in branches.

Options: 36 months of optional extensions made up of 24 months and a further 12 months

Renewal: Extend by 2 + 1 years (or) 1 + 1 + 1 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04508e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034605-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

30131400 - Postage machines

42923000 - Weighing machinery and scales

48000000 - Software package and information systems

50312600 - Maintenance and repair of information technology equipment

51611100 - Hardware installation services

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
£35,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£35,000,000 £10M-£100M

Notice Dates

Publication Date
25 Oct 20241 years ago
Submission Deadline
9 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Post Office Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2V 7ER
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Bassishaw
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

ImageHolders Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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