Award

Provision of Corporate and Education Technology and Associated Services

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

02 May 2024 at 10:42

Summary of the contracting process

The Caerphilly County Borough Council has awarded contracts for the provision of Corporate and Education Technology and Associated Services. This procurement process was conducted under the Dynamic Purchasing System (DPS) in accordance with the Public Contract Regulations 2015. The lots under this DPS include End User Devices, Teaching and Learning Tools, and Core Infrastructure & Wired/Wireless Networking. The award criteria included Quality Criteria (0-40) and Price (60-100). The contract values for the active awards are as follows: Teaching and Learning Tools (£161,112.50), Core Infrastructure & Wired/Wireless Networking (£778,589.44), and End User Devices (£820,427.22).

This procurement process offers opportunities for businesses to provide a range of technology products and services to local authorities and schools in Wales. Businesses dealing with office and computing machinery, equipment, and supplies would be well-suited to compete. The contracting authority, Caerphilly County Borough Council, acted as the buyer for this procurement process, administering it through their e-tendering portal, Proactis Plaza. The procurement method used was the Restricted Procedure, and the procurement stage was completed with the award of contracts to selected suppliers.

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Notice Title

Provision of Corporate and Education Technology and Associated Services

Notice Description

Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales established a Dynamic Purchasing System (DPS) for the provision of corporate and education technology, products and associated services for all local authorities and maintained schools in Wales.

Lot Information

End User Devices

This Lot is aimed at offering a range of devices used throughout local authorities and schools, from learners, teachers devices to lab/IT suite devices. The products and associated services will include (but not be limited to): Windows & Google 'Cloud' Device (Convertible & Clamshell options 'Rich' Device (Convertible & Clamshell options) 'Enterprise' Device (Convertible & Clamshell options) Apple 'Cloud' Device (Tablet & Clamshell options) 'Rich' (Tablet, Clamshell & Desktop options) 'Enterprise' Device (Clamshell & Desktop options). Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Options: Caerphilly CBC reserves the right to utilise the DPS for any End User Devices for all local authorities and schools within Wales during the validity period of the DPS. Suppliers will be required to provide a End User Devices and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. Specific End user Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Teaching and Learning Tools

Lot 3 Teaching & Learning Tools - A range of peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to): Device casting; Audio Visual Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens; Web cams, Headphones and Headsets.

Options: Caerphilly CBC reserves the right to utilise the DPS for any Teaching and Learning Tools for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Teaching and Learning Toolsg products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific technology products and associated services for Teaching and Learning Tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Core Infrastructure & Wired/Wireless Networking

This Lot is aimed at local authorities and schools core requirements in order to manage its ICT network and maximise their internet connection accordingly. The products and associated services will include (but not be limited to): Data network cabinets; Switches (Core & Edge); Routers Uninterruptable power supply (UPS); Patch cables (copper & fibre); Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing; Servers. The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Options: Caerphilly CBC reserves the right to utilise the DPS for any Core Infrastructure & Wired/Wireless Networking for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Core Infrastructure & Wired/Wireless Networking products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0456ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014182-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems


CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

30191200 - Overhead projectors

30200000 - Computer equipment and supplies

30210000 - Data-processing machines (hardware)

30212000 - Minicomputer hardware

30212100 - Central processing units for minicomputers

30213000 - Personal computers

30213100 - Portable computers

30213200 - Tablet computer

30213300 - Desktop computer

30213500 - Pocket computers

30216110 - Scanners for computer use

30230000 - Computer-related equipment

30231000 - Computer screens and consoles

30231100 - Computer terminals

30231200 - Consoles

30231300 - Display screens

30231310 - Flat panel displays

30231320 - Touch screen monitors

30232000 - Peripheral equipment

30232100 - Printers and plotters

30232110 - Laser printers

30232130 - Colour graphics printers

30232140 - Plotters

30232150 - Inkjet printers

30233150 - Optical-disk drives

30233151 - Compact disk (CD) reader and/or burner

30233180 - Flash memory storage devices

30233190 - Disk controller

30236000 - Miscellaneous computer equipment

30236200 - Data-processing equipment

30237110 - Network interfaces

30237200 - Computer accessories

30237210 - Anti-glare screens

30237240 - Web camera

30237300 - Computer supplies

30237450 - Graphics tablets

30237460 - Computer keyboards

30237461 - Programmable keyboards

30237470 - Braille pads

30237475 - Electric sensors

31154000 - Uninterruptible power supplies

31156000 - Interruptible power supplies

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32322000 - Multimedia equipment

32323000 - Video monitors

32323100 - Colour video monitors

32323200 - Monochrome video monitors

32342100 - Headphones

32342412 - Speakers

32351100 - Video-editing equipment

32351300 - Audio equipment accessories

32400000 - Networks

32410000 - Local area network

32412000 - Communications network

32412110 - Internet network

32412120 - Intranet network

32413000 - Integrated network

32413100 - Network routers

32415000 - Ethernet network

32416000 - ISDN network

32416100 - ISDX network

32417000 - Multimedia networks

32420000 - Network equipment

32421000 - Network cabling

32422000 - Network components

32423000 - Network hubs

32424000 - Network infrastructure

32425000 - Network operating system

32426000 - Network publishing system

32427000 - Network system

32428000 - Network upgrade

32430000 - Wide area network

32546000 - Digital switching equipment

32546100 - Digital switchboards

32552410 - Modems

32560000 - Fibre-optic materials

32561000 - Fibre-optic connections

32562000 - Optical-fibre cables

32562100 - Optical-fibre cables for information transmission

32562200 - Optical telecommunication cables

32562300 - Optical-fibre cables for data transmission

32570000 - Communications equipment

32571000 - Communications infrastructure

32572000 - Communications cable

32572100 - Communications cable with multiple electrical conductors

32572200 - Communications cable with coaxial conductors

32572300 - Communications cable for special applications

32573000 - Communications control system

32580000 - Data equipment

32581000 - Data-communications equipment

32581100 - Data-transmission cable

32581110 - Data-transmission cable with multiple electrical conductors

32581120 - Data-transmission cable with coaxial conductors

32581130 - Data-transmission cable for special applications

38652100 - Projectors

48820000 - Servers

48821000 - Network servers

48822000 - Computer servers

48823000 - File servers

48824000 - Printer servers

48825000 - Web servers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,760,128 £1M-£10M

Notice Dates

Publication Date
2 May 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jun 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Additional Buyers

BLAENAU GWENT COUNTY BOROUGH COUNCIL

BRIDGEND COUNTY BOROUGH COUNCIL

CARDIFF COUNCIL

CARMARTHENSHIRE COUNTY COUNCIL

CITY & COUNTY OF SWANSEA

CONWY COUNTY BOROUGH COUNCIL

CYNGOR GWYNEDD COUNCIL

CYNGOR SIR CEREDIGION COUNTY COUNCIL

DENBIGHSHIRE COUNTY COUNCIL

FLINTSHIRE COUNTY COUNCIL

ISLE OF ANGLESEY COUNTY COUNCIL

MERTHYR TYDFIL COUNTY BOROUGH COUNCIL

MONMOUTHSHIRE COUNTY COUNCIL

NEATH PORT TALBOT COUNTY BOROUGH COUNCIL

NEWPORT CITY COUNCIL

PEMBROKESHIRE COUNTY COUNCIL

POWYS COUNTY COUNCIL

RHONDDA CYNON TAF CBC

TORFAEN COUNTY BOROUGH COUNCIL

VALE OF GLAMORGAN COUNCIL

WELSH GOVERNMENT

WREXHAM COUNTY BOROUGH COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
5
Supplier Names

ACADEMIA

CAE TECHNOLOGY SERVICES

CENTERPRISE INTERNATIONAL

GETECH

IDN SUPPLIES

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                        "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
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                    {
                        "scheme": "CPV",
                        "id": "30210000",
                        "description": "Data-processing machines (hardware)"
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                    {
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                        "description": "Optical-disk drives"
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                        "description": "Compact disk (CD) reader and/or burner"
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                    {
                        "scheme": "CPV",
                        "id": "30233180",
                        "description": "Flash memory storage devices"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30233190",
                        "description": "Disk controller"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30236000",
                        "description": "Miscellaneous computer equipment"
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                        "scheme": "CPV",
                        "id": "30231300",
                        "description": "Display screens"
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                        "scheme": "CPV",
                        "id": "32342412",
                        "description": "Speakers"
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                        "scheme": "CPV",
                        "id": "32351300",
                        "description": "Audio equipment accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30232000",
                        "description": "Peripheral equipment"
                    }
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                        "id": "31154000",
                        "description": "Uninterruptible power supplies"
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                        "id": "32400000",
                        "description": "Networks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32420000",
                        "description": "Network equipment"
                    },
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                        "scheme": "CPV",
                        "id": "32421000",
                        "description": "Network cabling"
                    },
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                        "scheme": "CPV",
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                        "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
                    },
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                        "id": "30232000",
                        "description": "Peripheral equipment"
                    },
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                "email": "procurement@valeofglamorgan.gov.uk",
                "faxNumber": "+44 1437776510"
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                "url": "http://www.valeofglamorgan.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275"
            }
        },
        {
            "id": "GB-FTS-1082",
            "name": "Wrexham County Borough Council",
            "identifier": {
                "legalName": "Wrexham County Borough Council"
            },
            "address": {
                "streetAddress": "Commissioning Procurement and Contract Management Unit, Lampbit Street",
                "locality": "Wrexham",
                "region": "UKL23",
                "postalCode": "LL11 1AR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978292792",
                "email": "procurement@wrexham.gov.uk",
                "faxNumber": "+44 1437776510"
            },
            "roles": [
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            ],
            "details": {
                "url": "http://www.wrexham.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264"
            }
        },
        {
            "id": "GB-FTS-1554",
            "name": "Rhondda Cynon Taf CBC",
            "identifier": {
                "legalName": "Rhondda Cynon Taf CBC"
            },
            "address": {
                "streetAddress": "The Pavilions, Clydach Vale",
                "locality": "Tonypandy",
                "region": "UKL15",
                "postalCode": "CF40 2XX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1443",
                "email": "purchasing@rctcbc.gov.uk",
                "faxNumber": "+44 1437776510"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.rctcbc.gov.uk/",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276"
            }
        },
        {
            "id": "GB-FTS-1044",
            "name": "Welsh Government",
            "identifier": {
                "legalName": "Welsh Government"
            },
            "address": {
                "streetAddress": "Corporate Procurement Services, Cathays Park",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF10 3NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3000255720",
                "email": "catrin.redknap@gov.wales",
                "faxNumber": "+44 1437776510"
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            "roles": [
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                "url": "http://wales.gov.uk/?skip=1&lang=en",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007"
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        },
        {
            "id": "GB-FTS-102090",
            "name": "IDN Supplies Ltd",
            "identifier": {
                "legalName": "IDN Supplies Ltd"
            },
            "address": {
                "streetAddress": "1B SPRINGFIELD COURT, SUMMERFIELD ROAD",
                "locality": "BOLTON",
                "region": "UK",
                "postalCode": "BL32NT",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ],
            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-112734",
            "name": "CAE Technology Services",
            "identifier": {
                "legalName": "CAE Technology Services"
            },
            "address": {
                "streetAddress": "The Old Brewery Quarter, St Mary's Street",
                "locality": "Cardiff",
                "region": "UKL22",
                "postalCode": "CF101AD",
                "countryName": "United Kingdom"
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            "roles": [
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                "scale": "large"
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        },
        {
            "id": "GB-FTS-94461",
            "name": "Getech",
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                "legalName": "Getech"
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                "region": "UKH1",
                "postalCode": "IP14JQ",
                "countryName": "United Kingdom"
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            "roles": [
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                "scale": "large"
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        },
        {
            "id": "GB-FTS-8797",
            "name": "Centerprise International",
            "identifier": {
                "legalName": "Centerprise International"
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            "address": {
                "streetAddress": "Lime Tree Way, Hampshire Int Business Park, Chineham",
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                "region": "UK",
                "postalCode": "RG248GQ",
                "countryName": "United Kingdom"
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                "scale": "large"
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        },
        {
            "id": "GB-FTS-12483",
            "name": "Academia",
            "identifier": {
                "legalName": "Academia"
            },
            "address": {
                "streetAddress": "8 Kinetic Crescent, Innova Park",
                "locality": "Enfield",
                "region": "UK",
                "postalCode": "EN37XH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
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            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-83149",
            "name": "High Court Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "The Strand London",
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                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
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        }
    ],
    "buyer": {
        "id": "GB-FTS-1559",
        "name": "Caerphilly County Borough Council"
    },
    "contracts": [
        {
            "id": "014182-2024-1",
            "awardID": "014182-2024-1",
            "title": "Teaching and Learning Tools",
            "status": "active",
            "value": {
                "amount": 161112.5,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-03T00:00:00+01:00"
        },
        {
            "id": "014182-2024-2",
            "awardID": "014182-2024-2",
            "title": "Core Infrastructure & Wired/Wireless Networking",
            "status": "active",
            "value": {
                "amount": 778589.44,
                "currency": "GBP"
            },
            "dateSigned": "2023-06-17T00:00:00+01:00"
        },
        {
            "id": "014182-2024-3",
            "awardID": "014182-2024-3",
            "title": "End User Devices",
            "status": "active",
            "value": {
                "amount": 820427.22,
                "currency": "GBP"
            },
            "dateSigned": "2023-06-26T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "3",
                "value": 3
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 3
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 3
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 6
            }
        ]
    },
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:038919-2020:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}