EMSP Facilities Management

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    "id": "ocds-h6vhtk-04977f-2025-01-10T10:30:51Z",
    "date": "2025-01-10T10:30:51Z",
    "ocid": "ocds-h6vhtk-04977f",
    "description": "The figure used in I.1.5 & II.2.6. reflects the contract value including the option extension period. It also includes allowances for additional services at Camas House; reactive repairs; cleaning consumables; asset replacements; biomass pellets; price increases as per the Terms and Conditions. (SC Ref:784553)",
    "initiationType": "tender",
    "tender": {
        "id": "FTS 34",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EMSP Facilities Management",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.",
        "value": {
            "amount": 810000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "HIE requires a suitably qualified and experienced supplier to provide facilities management services at EMSP (Malin and Camas House), whilst offering best value in the expenditure of public funds. The requirements cover soft and hard FM services as well as tenant liaison. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Cyber Security",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Prompt Payment Standard Clause",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Delivery Methodology",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Management Methodology",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Management and Delivery Team",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Payment of the Real Living Wage",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Environmental Sustainability and Net Zero",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Monitoring and Reporting of Community Benefits",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "value": {
                    "amount": 810000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be awarded for an initial period of 3 year with HIE having the option to extend for a period or periods together not exceeding 12 months following the Initial Term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Due to character limits, please refer to the 'contract variation' section in the Scope of Requirements and Tender Guidance Notes document."
                },
                "status": "cancelled"
            }
        ],
        "items": [
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                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45259300",
                        "description": "Heating-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50324200",
                        "description": "Preventive maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50500000",
                        "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50530000",
                        "description": "Repair and maintenance services of machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50531100",
                        "description": "Repair and maintenance services of boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50532400",
                        "description": "Repair and maintenance services of electrical distribution equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50532000",
                        "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "European Marine Science Park (Malin and Camas House), Dunstaffnage"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A2 The supplier or if services are sub-contracted, then the waste management AND the landscaping services providers will be required to have in place the relevant Waste management licences under the Environmental Protection Act 1990 and Waste Management (Scotland) Regulations 2011. https://www2.sepa.scot/wastecarriers. 4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for the core delivery team personnel used to deliver this contract (including core engineer team, cleaning operatives and pest control technicians) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract, the levels of insurance cover indicated for the following: 4B5a Professional Risk Indemnity - minimum GBP 1m in aggregate 4B5b Employers (compulsory) Liability - minimum GBP 5m for each and every claim. See http://www.hse.gov.uk/pubns/hse40.pdf for more information 4B5c Public Liability - minimum GBP 5m for each and every claim 4B6 HMRC IR35 (not scored) HIE as a public body must comply with HMRC IR35 provisions. If bidding as a personal service company (PSC) or will be using one to provide services under the contract identify these PSC (s) in your response to 4B6. Further guidance and a link to the HMRC ''check employment details for tax'' tool can be located here: https://www.gov.uk/guidance/check-employment-status-for-tax",
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                {
                    "type": "technical",
                    "description": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement. 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)",
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        },
        "contractTerms": {
            "performanceTerms": "Please refer to KPIs in Appendix 1.",
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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            "requiresStaffNamesAndQualifications": true
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        "procurementMethodDetails": "Open procedure",
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            "endDate": "2024-10-15T12:00:00+01:00"
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            "bidValidityPeriod": {
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        "bidOpening": {
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    "parties": [
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            "id": "GB-FTS-1479",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "hieprocurement",
                "telephone": "+44 1463245245",
                "email": "hieprocurement@hient.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
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            "roles": [
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            "details": {
                "url": "http://www.hie.co.uk",
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                        "description": "Regional or local agency/office"
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                    {
                        "scheme": "COFOG",
                        "id": "04",
                        "description": "Economic affairs"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-6562",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1 AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463230782",
                "email": "inverness@scotcourts.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
            }
        },
        {
            "id": "GB-FTS-134589",
            "name": "Oban Electrical Services (Ltd)",
            "identifier": {
                "legalName": "Oban Electrical Services (Ltd)"
            },
            "address": {
                "streetAddress": "19 Stevenson Street",
                "locality": "Oban",
                "region": "UKM63",
                "postalCode": "PA34 5NA",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "scale": "sme"
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    "buyer": {
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        "name": "Highlands and Islands Enterprise"
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    "language": "en",
    "awards": [
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            "id": "000788-2025-FTS 34-1",
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            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "minimumPercentage": 0.15,
                "maximumPercentage": 0.15,
                "description": "specialist contractors required for annual preventative maintenance"
            },
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            "dateSigned": "2025-01-08T00:00:00Z"
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