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001278 - Packaging Materials and Consumables

YPO

This public procurement record has 3 releases in its history.

Award

17 Jun 2025 at 12:05

Award Notice
Tender

04 Feb 2025 at 15:54

Tender Notice
Planning

12 Sep 2024 at 11:11

Planning Notice
Summary of the contracting process

This procurement process, initiated by YPO on behalf of various contracting authorities, revolves around the sourcing of Packaging Materials and Consumables, categorized under the 'goods' industry. The procurement is taking place under an open procedure and is governed by the Public Contracts Regulations 2015 and the Procurement Act 2023. The procurement process is currently in the award stage, and the contract began on 17th June 2025, extending potentially until 16th June 2032, with options for extension based on market conditions and performance. The contract includes the provision of multiple items such as cartons and boards, hand and pallet wrap, adhesive labels, and more, all to be delivered to YPO's distribution centre in Wakefield, United Kingdom.

This tender provides substantial opportunities for businesses in the packaging and consumables sector, especially those offering innovative and sustainable solutions. It targets suppliers capable of producing a wide range of products under certain quality and delivery criteria. Businesses interested in long-term engagements and those keen on sustainability might find this tender especially lucrative, as YPO has shown interest in incorporating sustainable materials in its procurement. Companies with strong capabilities in these areas and experience in large-scale supply chains could greatly benefit from such contracts, with successful suppliers already including SMEs like Maxpack Group Ltd and Priory Business Group Ltd.

How relevant is this notice?

Notice Information

Notice Title

001278 - Packaging Materials and Consumables

Notice Description

YPO are looking for Providers to be appointed onto a Contract for the provision of Packaging Materials, Machines and Consumables. The Contract is designed to meet the needs of YPO and any of YPO's wholly owned associated or subsidiary companies.

Lot Information

Cartons and Boards

This Lot is for the provision of cartons and boards to be delivered to YPO's Wakefield distribution centre. Additional information: YPO will accept dimension variations to some lines in this Lot in one of the 2 following ways: YPO will allow +/-10% tolerance above or below baseline on dimensions stated below. For example, if item is 144mm long, suppliers can quote up to 158.4mm above the baseline or up to 129.6mm below the baseline. Suppliers who fail to quote within 10% tolerance might be disqualified from the process. YPO will allow +5% tolerance above the baseline only on dimensions stated below. For example, if item is 445mm long, suppliers can quote up to 467.25mm above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process. The items affected by this will be colour coded within Appendix 3 - Specification and Pricing Schedule.

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Hand and Pallet Wrap Including Machines

This Lot is for the provision of hand and pallet wrap including machines to be delivered to YPO's Wakefield distribution centre

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Adhesive Labels and Ribbons

This Lot is for the provision of adhesive labels and ribbons to be delivered to YPO's Wakefield distribution centre

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Mail Bags and Document Wallets

This Lot is for the provision of mail bags and document wallets to be delivered to YPO's Wakefield distribution centre. Additional information: Please note that for items in this Lot YPO will allow +5% tolerance above the baseline only on dimensions stated in Appendix 3 - Specification and Pricing Schedule. For example, if item is 225mm long, suppliers can quote up to 236.25mm above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Self-Adhesive and Packaging Tape

This Lot is for the provision of self-adhesive and packaging tape to be delivered to YPO's Wakefield distribution centre. Additional information: Please note that for items in this lot YPO will allow +5% tolerance above the baseline only on dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 132m long, suppliers can quote up to 138.6m above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Other Miscellaneous Items

This Lot is for the provision of other miscellaneous items to be delivered to YPO's Wakefield distribution centre Additional information: Please note that for items in this lot YPO will allow +/-5% tolerance above or below the baseline on dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 900mm, suppliers can quote up to 945mm above the baseline or up to 855mm below the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.

Options: The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049a41
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032904-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

19 - Leather and textile fabrics, plastic and rubber materials

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

18923000 - Pouches and wallets

18923200 - Wallets

18933000 - Mail or parcel bags

18937100 - Goods-packing bags

19000000 - Leather and textile fabrics, plastic and rubber materials

19500000 - Rubber and plastic materials

19513200 - Adhesive tape of rubberised textiles

19640000 - Polythene waste and refuse sacks and bags

22993400 - Corrugated paper or paperboard

30192800 - Self-adhesive labels

30199760 - Labels

30199762 - Luggage tags

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,500,000 £1M-£10M

Notice Dates

Publication Date
17 Jun 20251 years ago
Submission Deadline
7 Mar 2025Expired
Future Notice Date
1 Dec 2024Expired
Award Date
4 Jun 20251 years ago
Contract Period
23 Apr 2025 - 22 Apr 2032 Over 5 years
Recurrence
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
6
Supplier Names

Allpack Packaging Limited

Arrow County Supplies Limited

Kite Packaging Limited

Maxpack Group Ltd

Priory Business Group Ltd (Priory Direct)

Victoria Grant Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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