Holy Cross Catholic Multi Academy Company - MFD Services Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04dbe2-2025-02-05T14:05:05Z",
    "date": "2025-02-05T14:05:05Z",
    "ocid": "ocds-h6vhtk-04dbe2",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://invictus-inport.com/tenders/UK-UK-Coventry:-Reprographic-services./8BK288EBRP To respond to this opportunity, please click here: https://invictus-inport.com/respond/8BK288EBRP GO Reference: GO-202525-PRO-29315068",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04dbe2",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Holy Cross Catholic Multi Academy Company - MFD Services Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79520000",
            "description": "Reprographic services"
        },
        "mainProcurementCategory": "services",
        "description": "The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC's Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC.",
        "value": {
            "amount": 757295,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2 catholic secondary Schools in Coventry joined together. The Holy Cross Catholic MAC has over 4,000 pupils and employs over 450 staff across their seven Schools - all of which are very popular and highly successful. The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC's Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 January 2026. TUPE regulations do not apply to this contract.",
                "value": {
                    "amount": 757295,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2030-12-31T23:59:59Z"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79800000",
                        "description": "Printing and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30000000",
                        "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79810000",
                        "description": "Printing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG33"
                    }
                ],
                "deliveryLocation": {
                    "description": "Coventry"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-21T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-75591",
            "name": "Holy Cross Catholic Multi Academy Company",
            "identifier": {
                "legalName": "Holy Cross Catholic Multi Academy Company"
            },
            "address": {
                "streetAddress": "c/o St Augustine Catholic Primary School, Heathcote Street, Radford",
                "locality": "Coventry",
                "region": "UKG33",
                "postalCode": "CV6 3BL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2081332224",
                "email": "operations@invictuspartnership.com",
                "url": "https://invictus-inport.com/tenders/UK-UK-Coventry:-Reprographic-services./8BK288EBRP"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "https://www.hccmac.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-75591",
        "name": "Holy Cross Catholic Multi Academy Company"
    },
    "language": "en"
}